Despatch Clerk

Premier; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading FMCG company in Gauteng is seeking a coordinator to manage materials orders and finished goods. The role involves liaising with production, ensuring compliance with health and safety standards, and maintaining organized records. The ideal candidate should have strong attention to detail, effective communication skills, and be capable of managing a team. Key responsibilities include verifying orders, coordinating stock counts, and ensuring proper handling of materials. This position offers an opportunity to contribute to effective logistics and operational processes.

Responsibilities

• Manage orders of materials and confirm correctness of finished goods loads.
• Liaise with production and ensure timely processing of orders.
• Coordinate and partake in accurate stock counts and cycle counts.

Skills

Attention to detail

Communication skills

Team management

Time management

Tools

ERP system GP

Sizanani

Job description

Is to coordinate and manage orders of materials, confirm the correctness of finished goods loads, maintain detailed and organized records of orders, and liaise with production and Lordsview.

Materials Orders

• Checking and verifying of orders received from Admin Clerks.
• Escalate urgent orders to Lordsview.
• Ensure that uplifts are processed and uplifted within the required time.
• Check with production Admin / controllers: quantities and material codes (raw materials and packaging materials) from Lordsview before being transferred to production (through the ERP system GP).
• Do the same as above: for materials being returned before they are loaded on a truck to Lordsview.
• Ensuring Admin Clerk signs for materials received.
• Ensure that a signed gate release is given to the driver after offloading.
• Ensure and sign on the truck driver sheet that driver arrival and leaving times are correct.
• Update spreadsheet with turnaround details – NB: these must be the same times as on the above sheet.

Finished Goods

• Allocating of finished goods orders using production book.
• Ensure that blue slips are signed and taken out during load allocation.
• Capture spreadsheet of pink vs blue production slips.
• Uploading loads on Sizanani, allocate truck upon arrival. NB: Only release it when the truck leaves.
• Ensure that the daily targeted orders and loads are processed, checked in accordance with the priority listing or routing.
• Ensure allocated loads are checked and staged in correct lanes and labelled with colour coding cones according to truck number and all pallets are ready for loading.
• Ensure that invoices for the allocated stock are ready and printed before the truck arrives.
• Ensure all invoices are signed by all relevant parties (Coordinator / Loadmaster, Security, and Driver).
• Ensure production areas at NID3 and Picasso are always empty of finished goods.
• Ensure that a Chep document is completed and attached to the invoice.
• Capture Chep records on Chep account.

Stockcounts

• Coordinate and partake in accurate cycle counts as required.
• Coordinate stock counts once per month.
• Understand reasons for variances and put measures in place to prevent it happening again.

Coordination role

• Ensure that the team under your control adhere to prescribed policies and regulations.
• Ensure that team under your control complete the set tasks and meet the said targets.
• Ensure proper timekeeping of all team members under your control.
• Ensure that necessary problems are escalated to superiors.

Housekeeping

• Send sugar bags back to Lordsview with required documentation as soon as one bin is full.
• Call enviroserv to pick up brown and plastic pallets as soon as there are 60 between all gates.
• Check that all Gate 2 pallets are moved to Gate 3 once per shift.
• Report any irregularities to superiors.
• Report cross load / misloading.
• Report damages.
• Actively encourage and ensure Premier FMCG Housekeeping standards.
• Ensure satisfactory internal and external food safety audits.
• Call Illovo to collect flow bins once we have 8 at Gate 3.

HEALTH AND SAFETY (RISK Management)

• Ensure compliance with occupational health and safety act.
• Encourage Health and Safety amongst subordinates.
• Enforce SHE policies and procedures in the workplace and ensure adherence thereto.
• Ensure stacking height limitations are adhered to.
• Moving equipment.