Debtors Specialist

Time Personnel; Bellville; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading recruitment agency is seeking a Debtors Specialist in Bellville. The successful candidate will manage the full debtor function, including billing preparation and follow-up on outstanding debts. Candidates should have 3-5 years experience in debtors/accounts receivable and advanced skills in MS Excel. A bookkeeping or accounting qualification is advantageous. The role requires excellent communication skills, the ability to multitask, and work under pressure. Overtime may be required.

Qualifications

• 3-5 years of debtors/accounts receivable experience.
• Strong understanding of the full debtors function.
• Computer literacy in MS Word, MS Excel (advanced) and MS Outlook.

Responsibilities

• Preparation of billing and obtaining relevant information.
• Posting all invoices and credit notes once approved.
• Regular follow-up and reporting on outstanding debtors.

Skills

Debtors management

Excellent communication skills

Planning and organization

Multitasking

Ability to work under pressure

Methodical approach

Education

Grade 12

Bookkeeping/accounting qualification

Tools

MS Excel

Sage Evolution ERP

Job description

Overview

Debtors Specialist job vacancy in Bellville.

Are you experienced in managing the full Debtors function as part of a large service provider?

Our client based in Bellville that forms part of a National Group, requires an individual to join their team who has worked in a function focusing on debtors.

We require a team player, confident attitude to liaise with clients alongside managing high volumes of invoices and documentation efficiently.

Requirements

• Grade 12, and a bookkeeping/accounting qualification will be an advantage
• 3 –5 years of debtors/accounts receivable experience
• Computer literacy: MS Word, MS Excel (advanced ESSENTIAL), MS Outlook
• Sage Evolution ERP knowledge will be a strong advantage (other ERP exposure will be considered)
• Strong understanding of the full debtors function
• Be able to process high volumes of paperwork accurately within set deadlines
• Excellent communication skills are essential, both verbal and written
• Understanding of the Logistic and Warehousing industry concepts would be highly advantageous, but not necessary
• Methodical, and understand the follow-up and follow-through process
• Excellent planning, organisational and time management skills (able to multitask and prioritise)
• Ability to work well under pressure, and understands the importance of deadlines
• Be prepared to work overtime from time to time

Duties and Responsibilities

• Obtaining of relevant information required for billing purposes
• Preparation of billing and sending it on for approval
• Posting of all invoices and credit notes relating to debtors once approved
• Sending of statements, invoices and credit notes to debtors on a weekly/monthly basis, timeously
• Regular follow-up and reporting on outstanding debtors and expected payment dates
• Ensure outstanding amounts are chased up and paid, and keeping managers informed of any issues
• Capturing of receipts from debtors daily and clearing of the unallocated receipts control account
• Performance of credit checks required for new debtors
• Confirming/checking of Trade reference info and assisting with Trade references
• Sending account approval letters to customers
• Loading of new approved debtors on Sage Evolution, maintaining debtors’ files and saving supporting documentation
• Assisting with billing and debtor-related queries
• Assistance with audit process and selections about debtors
• Sending of monthly ageing, and managing alerts in order to escalate where needed