Debtors Clerk

RecruitMyMom; Cape Town; Hybrid; ZAR 50 000 - 200 000; Full time

Job summary

A leading plumbing business in Cape Town seeks a Debtors Clerk to maintain financial discipline and assist daily operations. The ideal candidate will handle invoicing, reconcile accounts, and follow up on payments while ensuring accurate job documentation. With a qualification in finance or accounting, candidates should have 3–5 years of relevant experience. The role allows for a hybrid work model, combining office and remote work. This position emphasizes attention to detail and effective communication skills.

Qualifications

• Minimum 3–5 years experience in Debtors role.
• Experience in plumbing, construction, or related industries is advantageous.
• Solid background managing full debtors processes.

Responsibilities

• Manage end-to-end debtor lifecycle and generate invoices.
• Conduct debtor age analysis and follow up on payments.
• Prepare monthly reports for management review.

Skills

Proficient in Xero

Attention to detail

Organised

Analytical thinker

Professional communicator

Education

Financial, accounting, or bookkeeping qualification

Job description

Parow, Cape Town, South Africa | Posted on 13/01/2026

• Location Type Hybrid (Part office, Part remote)
• Job Type Permanent
• Remuneration Term Per Month
• Date Opened 13/01/2026
• State/Province Western Cape
• City/Town Parow, Cape Town
• Country South Africa

Job Description

A well‑established, owner‑managed plumbing business is seeking a Debtors Clerk to uphold financial discipline and support smooth day‑to‑day operations. This is a hybrid წამ position, working 2 days per week in предыдущое office and 3 days remotely.

The ideal candidate will play a central role in ensuring financial discipline, accuracy, and transparency across day‑to‑day operations, with a strong emphasis on debtors' management and administrative control.

Key Responsibilities

• Manage the end‑to‑end debtor lifecycle: generate and issue invoices, allocate and capture receipts, reconcile accounts, and distribute statements.
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• Facilitate client onboarding by capturing new customer profiles and coordinating credit applications.
• Conduct regular debtor age analysis, follow up on outstanding payments, and ensure adherence to agreed payment terms.
• Execute routine financial tasks, such as reconciliations and ledger postings.

Operational Support

• Ensure all job‑related documentation is accurately recorded and maintained, includingNUMX purchase orders, job cards, quotations, and supplier/customer receipts.
• Update and manage work order records to ensure traceability and timely completion of operational tasks.
• Support procurement activities by assisting with supplier sourcing, price comparisons, and maintaining preferreddır vendor records.
• Provide administrative support for inbound calls and customer queries, ensuring efficient communication and record‑keeping.

Reporting

• Prepare and present monthly reports relating to the debtor's book, including ageing summaries and collection insights, for management review.

Requirements

Education

• A financial, accounting, or bookkeeping qualification (Certificate, Diploma, or similar) is advantageous.

Experience

• Minimum 3–5 years experience in a Debtors role.
• Previous experience supporting both operational and financial functions in a small business environment—experience in the plumbing, construction, or related industries will be an advantage.
• Solid background managing full debtors processes: invoicing, reconciliations, collections, and reporting.

Technical Skills

• Proficient in Xero.
• Comfortable using online customer portals and maintaining electronic records.
• Highly organised with strong attention to detail.
• Able to work independently, take initiative, and manage multiple priorities under tight deadlines.
• Analytical thinker with a systematic approach to resolving discrepancies.
• Professional and clear communicator (written and verbal).
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• Demonstrates integrity, discretion, and accountability when handling sensitive information.

Other

• Own reliable transport to commute to the office.