Creditors Controller – Graphix Supply World (GSW)

Staffwise; Upington; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading national company in digital printing solutions located in Upington seeks a meticulous Creditors Controller to join their finance team. This full-time role requires processing invoices, managing supplier reconciliations, and strong skills in Pastel and Excel. Ideal candidates will have 2-3 years of experience in a creditors role and possess excellent communication and organizational skills. Applications close on 18 November.

Qualifications

• Minimum 2–3 years' experience in a creditors or bookkeeping role.
• Intermediate Excel skills.
• Experience with Pastel is desirable.

Responsibilities

• Processing invoices in Pastel.
• Matching supplier invoices and following up on variances.
• Monthly supplier reconciliations.

Skills

Creditors management

Attention to detail

Communication skills

Excel proficiency

Organizational skills

Education

Accounting or Bookkeeping Degree or Diploma

Tools

Pastel

Job description

Creditors Controller – Graphix Supply World (GSW)

Location : Upington, Northern Cape, South Africa

Type : Full-time, Permanent

About the Organisation

Graphix Supply World is a national company and the African leader in digital printing solutions, serving the print, signage, packaging, textile / apparel and other graphic-related industries.

Role Overview

Meticulous Creditors Controller to join the finance team.

Main Duties & Responsibilities

• Processing invoices in Pastel.
• Matching supplier invoices for goods purchased on Pastel, checking prices and quantities, and following up on variances.
• Checking prices against relevant rate sheets for each supplier.
• Obtaining quotes when no rate sheets are available and checking final invoices against quotes.
• Processing service invoices to the relevant cost / expense once approved.
• Monthly supplier reconciliations.
• Costings (imports, customer invoicing, general costings) with urgency and accuracy.
• Processing payments, including foreign supplier payments, collation of customs documents, and cash payments as required.
• Preparing payment sheets for Directors' approval.
• Preparing month-end payment schedule and supporting documents, and reconciliations.

Weekly Responsibilities

• Front-desk functions : invoicing, reception, picking, and backup support.
• Ad-hoc machine invoicing.

Monthly Responsibilities

• Calculate ink orders using Pastel Inventory Master.
• Manage back orders.
• Monthly Sales Master analysis.
• Input expense claim forms.
• Analysis of credit card transactions for timely posting in Pastel.
• Monthly bank overdraft calculation and submission to bank on the 15th.
• Update Loyalty Programme schedule.

Required Skills & Experience

• Minimum 2–3 years' experience in a creditors or bookkeeping role.
• Previous experience on Pastel (desirable).
• Accounting or Bookkeeping Degree or Diploma (desirable).
• Intermediate Excel skills.
• Strong communication and interpersonal skills.
• Excellent verbal and written communication skills.
• Excellent administration and organisational skills.
• Systematic, consistent and structured approach to work.
• Confident team collaborator, self-driven and highly organised.
• Strong attention to detail.
• Financial acumen and understanding.
• Engaged and committed individual.
• Ability to work autonomously.
• Trustworthy and reliable.
• Good computer literacy, especially Excel.

Closing date for applications

18 November