Corporate Bid Coordinator

Bebeebidadministrator; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading bid management firm in Pretoria is seeking a highly skilled Bid Administrator to coordinate and manage proposals effectively. The ideal candidate will possess strong project management and editing skills, with advanced knowledge of the Microsoft suite. Responsibilities include proposal planning, managing deadlines, and liaising with various departments to ensure compliance and quality in submissions. This role requires a proactive individual who can manage multiple projects and priorities efficiently.

Qualifications

• Experience in coordinating and managing projects.
• Advanced knowledge of Microsoft Suite.
• Strong proofreading and editing skills.

Responsibilities

• Coordinate and manage the Opportunity Management System.
• Plan and manage proposals effectively.
• Liaise with various departments for proposal materials.

Skills

Time management

Proofreading

Document management

Project management

Communication

Editing

Microsoft Suite

Job description

Job Description :

We are seeking a highly skilled and experienced Bid Administrator to join our team.

In this role, you will be responsible for coordinating, maintaining and managing the Opportunity Management System and Opportunity Management Centre.

Key responsibilities include timely proposal planning and project management, defining and managing deadlines, contributors and deliverables, inputs into workshops to brainstorm differentiators and unique client solutions, assist in the scheduling and lead response assignments, bid reviews, production and delivery, sourcing, capturing and proofing of opportunities onto the Opportunity Management System, creation and maintenance of a corporate / bid collateral data base, liaise with Legal, Marketing, and relevant Business Unit Managers to source information to create standard and bid specific response materials, supporting the Bid Leader and technical teams through the proposal process, prior experience in managing multiple projects successfully, writing, editing and verifying the accuracy and quality of information used in proposals ensuring relevance and compliance, strong proofreading and editing skills, time management, document management and production skills - especially in managing large and multiple documents; as well as the ability to manage conflicting priorities and deadlines.

Advanced knowledge of the Microsoft suite is required.

Benefits

This role requires working autonomously as well as part of a team, effective and efficient communication, to assist in the coordination and production of high-quality and compliant bid proposals, must be self-motivated and highly energetic, assist in creating, scheduling and publishing approved content across social media platforms, draft and format marketing materials : brochures, leaflets, email newsletters, blog posts, website updates, monitor and report on marketing metrics (social engagement, website visits, campaign performance), help maintain brand guidelines and ensure consistency of messaging across all channels, support the organisation of marketing events, webinars or tradeshows where relevant, administrative support : sourcing quotes, placing orders for Corporate Store, managing invoices for marketing spend, updating contact lists and databases, assisting on Marketing Projects as needed.

Assist in creating, scheduling and publishing approved content across social media platforms, draft and format marketing materials : brochures, leaflets, email newsletters, blog posts, website updates, monitor and report on marketing metrics (social engagement, website visits, campaign performance).