Coordinator Building and Facilities Management - ORTIA

Airports Company South Africa; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading infrastructure company in South Africa is seeking an Administrative Officer to oversee office administration and manage functional processes. The role requires a National Diploma in a technical field and previous operational experience. Candidates must demonstrate strong interpersonal skills and the ability to manage documentation and compliance effectively. This position aligns with the company's values and Employment Equity policies.

Qualifications

• 2-3 years operational experience in a relevant functional discipline is essential.
• 1-2 years supervisory experience in a relevant functional discipline is recommended.
• Valid Code B motor vehicle license.

Responsibilities

• Perform and oversee office administration.
• Assist in implementation of interventions.
• Monitor & replenish levels of stock and stationery.
• Coordinate and extract reports from the functional system.
• Facilitate contractor activity on site.

Skills

Interpersonal skills

Communication & Report Writing

Problem solving

Research & Development skills

Analytical & attention to detail

Time Management

Knowledge of relevant legislation

Knowledge of relevant software systems

Business acumen skills

Education

National Diploma in Technical, Mechanical, Electrical, Civil or building environment

Tools

Ms Office

Job description

Responsibilities

• Perform and oversee office administration.
• Assist in implementation of interventions.
• Monitor & Replenish levels of stock, stationery and functional sundries in line with SCM processes.
• Assist with necessary travel and accommodation arrangements.
• Coordinate special projects and events.
• Oversee daily housekeeping of relevant area.
• Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc.
• Coordinate functional communications which may include screening calls and publishing of communications to stakeholders.
• Transcribe record and distribute minutes of meetings to relevant parties.
• Manage and Maintenance of documentation system.
• Respond to request, queries and complaints as and when required, direct accordingly.
• Recordkeeping, retrieving and filing of relevant documentation.
• Assist in preparation of tender documentation and process as and when required.
• Log functional activity and/or maintain the functional system.
• Coordinate and extract reports from functional system to enable reporting of functional activities.
• Conduct research to assist with the implementation of continuous improvement initiatives in functional area.
• Conduct feasibility studies in functional area for envisaged initiatives and projects.
• Facilitate contractor activity on site in line with SLA.
• Conduct inspections and audits of Contractor activity on site.
• Monitor functional contracts to ensure effective planning for their renewal through SCM processes.
• Adhere and ensure adherence to statutory regulations, organisational standards, policies and procedures. Report non-compliance and implement corrective actions to ensure compliance.

Technical Skills And Experience

• National Diploma in Technical, Mechanical, Electrical, Civil, building environment is essential.
• 2-3 years operational experience in a relevant functional discipline is essential.
• 1-2 years supervisory experience in a relevant functional discipline is recommended.
• Valid Code B motor vehicle license.
• Ms Office intermediate competency

Competencies

• Interpersonal skills
• Communication & Report Writing
• Problem solving
• Research & Development skills
• Analytical & attention to detail
• Time Management
• Knowledge of relevant legislation
• Knowledge or relevant software systems, Brand & Product/service rendered
• Business acumen skills

Shortlisted candidates will be required to provide proof of their qualifications, NQF level and credits, and must be eligible for Top Security Clearance within 3 months of appointment.

Positions will be filled in line with Airports Company South Africa values and Employment Equity Policy and Plan.

Should you not hear from Airports Company South Africa within 30 days of your application, consider your application unsuccessful.