Conveyancing Secretary Transfers

Virago Recruitment; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking an experienced Transfer Secretary in Pretoria, South Africa. The ideal candidate must have at least 5 years of proven experience in property transfers, knowledge of the conveyancing process, and excellent communication skills. Responsibilities include managing the transfer process, liaising with multiple stakeholders, and ensuring compliance with legal requirements. The compensation will be market-related, based on experience.

Qualifications

• Minimum of 5 years' experience handling property transfers.
• Full knowledge of conveyancing from instruction to registration.
• Ability to manage all aspects of the transfer process independently.

Responsibilities

• Independently handle the full transfer process from start to finish.
• Liaise with clients, estate agents, banks, and the Deeds Office.
• Draft transfer and legal documents.

Skills

Conveyancing process knowledge

Communication skills

Organizational skills

Problem-solving skills

Time management skills

Attention to detail

Education

Matric Certificate (Grade 12)

Tools

MS Office

Conveyancing software (GhostConvey or Lexis Convey)

Job description

Job Specification: Transfer Secretary

Location: Pretoria, South Africa

Position Overview:

We are seeking an experienced Transfer Secretary to join our firm in Pretoria. The ideal candidate will have a minimum of 5 years' experience in property transfers, handling files from inception to completion independently. The successful candidate must be able to manage all aspects of the conveyancing process, communicate effectively with clients and stakeholders, and ensure compliance with legal requirements.

Key Responsibilities:

• Independently handle the full transfer process from start to finish on all files
• Opening new files and verifying documentation
• Liaising with clients, estate agents, banks, municipalities, and the Deeds Office
• Drafting of transfer and legal documents
• Preparing statements of account and managing trust monies
• Lodging and registering transfers at the Deeds Office
• Following up on, and resolving, queries efficiently
• Managing deadlines and maintaining accurate records
• Ensuring compliance with relevant conveyancing legislation and firm policies
• Providing regular feedback and updates to clients and all parties involved

Minimum Requirements:

• Matric Certificate (Grade 12)
• Minimum of 5 years' proven, recent experience as a Transfer Secretary handling property transfers
• Full knowledge of the conveyancing process from instruction to registration
• Ability to work independently and take full ownership of files
• Proficiency in MS Office, conveyancing software (e.g. GhostConvey or Lexis Convey), and Deeds Office processes
• Excellent verbal and written communication skills in English
• Strong organizational, problem-solving, and time management skills
• Attention to detail and ability to work under pressure

Remuneration:

Market-related, based on experience

Please send your CV to [e-mail]