Company Secretary Administrator

TrudyQ Consulting; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A well-established financial services firm in Cape Town is seeking a Company Secretary Administrator to provide a professional secretarial service. The ideal candidate should possess a 3 Year Company Secretary Diploma and a minimum of 3 years' relevant experience, preferably in an audit or accounting environment. Key responsibilities include maintaining statutory records, liaising with authorities, and assisting with administrative tasks. This position offers opportunities for career development and a competitive salary with additional benefits such as medical aid and pension fund membership.

Benefits

Membership to medical aid

Pension fund benefits

Career development opportunities

Qualifications

• 3 years relevant experience in a company secretarial environment.
• Experience in an audit/accounting environment is preferable.
• Experience with electronic secretarial/statutory packages.
• Valid driver's license and own transport.

Responsibilities

• Maintain company statutory records and minute books.
• Draft and register documentation related to company laws.
• Liaise with CIPC and other authorities regarding registrations.
• Assist with administrative duties such as preparing invoices.

Skills

Strong Commercial acumen

Attention to detail

Excellent written and verbal communication

Above average administrative skills

Organisational abilities

Intermediate MS Office knowledge

Education

3 Year Company Secretary Diploma

Job description

Company Secretary Administrator required in Cape Town.

This well-established financial services firm has an opportunity available for a Company Secretary Administrator. This role will render a professional company secretarial service to local and international clientele.

In lieu of your contribution, this position will offer an outstanding opportunity for career development as well as a dynamic working environment and market related salary that includes membership to a medical aid and pension fund.

Minimum Requirements:

• 3 Year Company Secretary Diploma, or similar qualification will be advantageous
• Minimum of 3 years’ relevant experience in a company secretarial environment (preferably within an audit / accounting environment)
• Attending to Beneficial Ownership filings (drafting of required documentation and filing with authorities are required
• Must have a strong Commercial acumen and a sharp sense of accuracy and attention to detail
• Above average administrative skills and organisational abilities
• Excellent written and verbal communication skills in both English & Afrikaans
• Contribute to an enabling environment for highly engaged employees
• Intermediate knowledge of MS Office package
• Experience in an electronic secretarial/statutory package are required
• Experience in an electronic task management system – will be advantageous
• Legal and financial experience / background an advantage
• Own transport and valid driver’s license

Key Performance Areas will include:

• Maintain company statutory records and minute books
• Maintain electronic database and – statutory records
• Draft and register documentation relating to various simple and complex aspects of Company-, Close Corporation and Trust laws, incl. changes to company structures, preparation and filing of annual returns, preparation and filing of CIPC Compliance Checklists, preparation of Beneficial Ownerships, changes to directors, shareholders, MOI’s and new company registrations; complex group restructurings transactions
• Liaise with CIPC, TRP and the Master of the High Court with regards to related registrations
• Direct reporting and correspondence to clients re; the registration process
• Assisting with administrative duties, i.e., Preparing of invoices, opening of client codes for new assignments, etc.
• Performance of inhouse administrative functions in the CoSec Department as required from the HOD from time to time