Client Liaison Receptionist / Administrator

Time Personnel; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A modern forward-thinking company in Cape Town seeks a Client Liaison Receptionist/Administrator. The ideal candidate will have strong communication skills, proficiency in MS Office, and a professional appearance. Responsibilities include greeting visitors, performing clerical duties, and supporting office management. This position requires a proactive individual with attention to detail and the ability to multitask effectively.

Qualifications

• 2-5 years experience in similar roles required.
• Professional appearance and front-facing orientation.
• Ability to be resourceful and proactive.

Responsibilities

• Greet and welcome visitors appropriately.
• Support office management for efficient running of the office.
• Perform clerical duties including filing and photocopying.
• Maintain tidiness of the office and manage inventory.
• Coordinate with finance on discrepancies with invoices.

Skills

Excellent communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Organizational skills

Ability to multitask

Proficient in English

Education

Matric

Relevant qualification advantageous

Tools

Sage

SharePoint

Job description

Client Liaison Receptionist / Administrator – Cape Town.

Vibrant, Energetic and Proactive? Do these three words describe your qualities and attitude in the workplace?

Our client a large modern forward-thinking company requires you to have reliable transport to work in Cape Town CBD.

Excellent grooming and very well spoken to be the front face representing their leading organisation.

Requirements:

• Matric, relevant qualification advantageous
• 2-5 Years experience in similar roles
• Proficient with Microsoft Office Suite
• Proficient in the English language (Read, write & speak)
• Professional appearance
• Solid communication skills, both written and verbal
• Front-facing orientation
• Attention to detail
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organise, multitask, prioritise and work under pressure
• Ability to accommodate flexibility if necessary

Duties and Responsibilities:

• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Support the Office Management for the purpose of ensuring the efficient running of the office
• Perform clerical duties such as filing, photocopying, collating, faxing, and binding
• Ensure knowledge of staff movements in and out of the organisation
• Arrange for necessary repairs/changes for maintenance suppliers/service providers
• Maintain general condition and tidiness of the office
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Receive and sort daily mail, deliveries and couriers for office staff
• Maintain security by following procedures and controlling access
• Maintain inventory of office supplies and materials, and place orders where necessary
• Perform other clerical duties such as filing, photocopying, collating, faxing and binding etc.
• Update contact lists and add new employees
• Maintaining documents on the corporate SharePoint folder updating documents involving staff and maintenance contractors
• Receive and verify invoices from suppliers and vendors.
• Systematically capture and enter invoice details into Sage.
• Ensure accuracy and completeness of all invoice data.
• Coordinate with the finance department to resolve any discrepancies or issues with invoices