Church Office Administrator

Chicagopresbytery; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A local community church is seeking a Church Office Administrator to enhance communication and coordination within the office environment. This role includes managing office documents, overseeing scheduling of church events, and providing administrative support to church leadership. The ideal candidate should possess strong organizational skills, a friendly demeanor, and have experience in an administrative capacity. Proficiency in various tools including Word, Excel, and Zoom is essential for success in this role.

Qualifications

• Minimum 2 years of experience in a responsible administrative capacity.
• Ability to work well with a variety of personality types.
• Proficient with Microsoft Office and Google Apps.

Responsibilities

• Manage church communication and coordination.
• Oversee office inventory and supplies.
• Coordinate scheduling for church events.

Skills

Organizational skills

Interpersonal communication

Flexibility

Proficiency in Word and Excel

Experience with social media

Tools

Google Docs

Zoom

Canva

Job description

Church Office Administrator - Presbyterian Church of Western Springs – Western Springs

Position type: Church Office Administrator

Overview

This person serves a critical role within our church office for communication, coordination, and oversight.

The ideal candidate will be skilled in dealing with a wide variety of people, possess a friendly demeanor, keep organized records, and can help to facilitate key deadlines.

Promote Regular Communication

• Preparing and producing our weekly bulletin, Weekly Connection emails, and the Annual Report
• Managing and maintaining office documents, membership records, mailing lists, and databases
• Serving as a welcome point for in‑person visitors along with receiving contacts via phone or email
• Providing administrative support to the Pastor, church staff, and the Session (elder group)

Scheduling the weekly live‑stream setup

• Maintaining the church calendar for both our website and internal/facilities use
• Overseeing the scheduling and maintenance of our church Zoom accounts
• Electronically distributing Sunday School curriculum and parent take‑home pages
• Maintaining our social media postings (including Facebook, Instagram, the Patch, & Next Door)
• Posting sermon and worship highlights online (YouTube, Facebook, and BuzzSprout)
• Collecting and recording stats for online activity

Updating and maintaining information for our church website

• Maintaining and coordinating church sign‑ups (electronic and paper) for various opportunities
• Coordinating with outside groups for the maintenance or use of our church spaces

Producing Presbytery papers and printed materials

• Updating bulletin boards that include member news, community events, sign‑ups, and announcements

Preparation and production of our weekly communication materials and the Annual Report: Preparation and production of the weekly worship bulletin and the weekly newsletter are important parts of this role.

The individual will work closely with the Pastor and church staff.

Additionally, this role coordinates the preparation of our church's Annual Report with multiple inputs from staff and committees.

Manage our Office Operations and Coordinate our Facilities

• Procuring and managing the inventory for a variety of office supplies
• Managing and distributing items received via the daily mail or deliveries
• Monitoring our food pantry donation bin
• Assisting with preparations and set up for weekly worship services
• Maintaining our copier, Ring system, and small office equipment; arranging for repairs as needed
• Partnering with the church Properties Team to assist with the required maintenance/inspections, the identification of basic needed repairs, and the tracking of documentation along with progress
• Partnering with the church Properties Team to arrange for basic handyman repairs needed around the church
• Scheduling with outside vendors (HVAC, elevator, landscaping, cleaning crew) for building access and regular servicing needs
• Partnering with the Finance Team by coordinating thank you acknowledgements, assisting with invoices and checks, printing the annual stewardship materials, and sending out electronic communications

Caring for the Office and Monitoring our Facilities

• Communication and coordination for the office and for some of the general building use are an important part of this role.
• This individual will work closely with elders, volunteers, vendors, the Pastor, and outside organizations to manage scheduling and to monitor particular elements related to supplies and repairs.

Desired Qualifications

• Minimum 2 years of experience in a responsible administrative capacity
• Ability to work well with a variety of personality types, possessing a friendly demeanor
• Flexible and willing to adapt to changing priorities
• An organized record keeper with the ability to follow processes and monitor deadlines
• Proficiency with Word, Excel, Google Docs, Facebook, Constant Contact, Zoom, and / or similar tools
• Possessing a solid commitment to discretion and confidentiality
• Prior oversight of facilities use and schedules beneficial
• Familiarity with communication and marketing techniques helpful
• Experience with Canva Design, Adobe, or another design program a plus
• Self‑starter with strong initiative preferred
• Comfortable with the PCUSA denomination

Availability to work approximately hours onsite during regular business hours, schedule can be discussed.

Salary: $ – $ per hour

How To Apply

Please email your resume and cover letter.