Business Support Specialist

Münchener Rückversicherungs-Gesellschaft; Rosebank; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A leading global reinsurance firm located in Rosebank, South Africa, is seeking a Business Support Specialist to provide comprehensive administrative support to various teams. The ideal candidate will have over 7 years of experience in an administrative role, strong skills in travel management, and be proficient in Outlook, Excel, PowerPoint, and Word. Key duties include managing travel logistics, coordinating meetings, and providing support to the Chief Financial Officer and team members.

Qualifications

• 7+ years' experience in an Administrative Assistant role.
• Professional commitment to producing high-quality work.
• Skills in arranging and managing travel logistics and expense reimbursement.

Responsibilities

• Manage travel arrangements including flights, car, visa, and hotel.
• Support daily administrative tasks for multiple teams.
• Co-ordinate internal and external meetings with note-taking.

Skills

Outlook

MS Excel

MS PowerPoint

MS Word

Travel logistics management

Excellent written and verbal communication

Education

Three year related qualification

Job description

Career Level 3

We are looking for a Business Support Specialist to support different teams on administrative and general office management support reporting into the Chief Financial Officer at Munich Reinsurance Africa Branch (MRAB).

Your Role:

You will be the main person and topic owner responsible for all overarching conceptual and organizational topics which informs how MRAB will manage travel.

This will involve:

• Maintaining and managing the interface with Global Travel key users in the Munich Re Group managing the relationship with the local travel consultants providing travel support to the company
• Ensuring alignment and consistency with travel requirements, guidelines and polices of the Munich Re Group

You will support the Financial Management Reporting (FMR), HR and our Control function teams with activities such as:

• Daily support on administrative matters
• Diary management by planning, scheduling and prioritizing meetings and appointments considering multiple travels, time zones and priorities
• Travel arrangements including submission of all expense claims
• Co-ordination of several internal and external meetings including taking notes to capture high-level priorities and action points
• Liaise and work with other executive assistants within Munich Re to support activities, events and other projects, as and when necessary
• Co-ordination of the administrative needs of the FMR, HR and Control function teams (e.g. supplies of stationery, ordering of business cards, and the like)
• Organisation of team and social events (be it virtual or physical)
• Manage any adhoc admin activities in office - birthday, work anniversary, milestone celebrations and the like
• Process invoices and expense claims for certain team members. Ensuring all policies are followed and items are processed within provided guidelines
• Provide support for event management for internal staff events, strategy meetings, year-end hampers etc
• Performing administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
• Supporting CFO with coordination of your management team and collating important business information and summarise the collected information into an email, PowerPoint/excel formats
• Team Travel arrangements of flights, car, visa, hotel, insurance, and the like. Logistics and visa support to visitors and relocation assistance to new joiners

Your profile:

• A three year related qualification
• 7+ years' experience in an Administrative Assistant role
• Knowledge of Outlook – emails and calendar; MS Excel, MS PowerPoint, MS Word
• A professional committed to producing high-quality work
• Skills associated with arranging and managing travel logistics, expense reimbursement and the like
• 'Can-do' mindset and efficient
• Excellent written and verbal (business English) skills
• Create ideas for improvement and suggests innovations
• Displays energy and enthusiasm in approaching the role and maintains high level of productivity and self-direction

At Munich Re, we embrace and value the interaction of diverse backgrounds, experiences, perspectives and thought. This interaction is our foundation of our open culture and spirit of partnership. It shapes how our teams are built and cultivated and how we are supported and developed. And at the center of this interaction is each of us. As part of our commitment to opportunity, growth and diversity, preference may be given to candidates in line with our Employment Equity Plan