Audit Administrator

The Legends Agency; South Africa; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading audit firm in South Africa is seeking an Audit Administrator to provide essential administrative support to the audit department. The role requires strong organisational skills, experience in an audit administrative role, and proficiency in Microsoft Office. Responsibilities include checking timesheets, arranging training, and ensuring compliance with quality management standards. This position offers a dynamic work environment with opportunities for professional growth.

Responsibilities

• Ensure adequate administrative support is provided to the audit department.
• Check and approve audit department timesheets weekly.
• Link task codes to clients for timesheets.
• Plan audits and review jobs for the audit department.
• Arrange training for the audit department.

Skills

Organisational skills

Filing accuracy

Teamwork

Time management

Client service skills

Communication (verbal and written)

Confidentiality

Attention to detail

Ability to handle pressure and a high workload

Education

Grade 12

Tools

Microsoft Office (advanced level)

GreatSoft

Job description

About the job

Audit Administrator

JOB DESCRIPTION

Job Title

Audit Administrator

Department

Audit

Reports to

Director / Training Officer

Short Summary of the purpose of the role

Ensure that adequate administrative support is provided to the audit department and the training officer.

Academic Qualifications Required

Grade 12

Skills, Competencies, and Experience Required

Skills

• Organisational skills
• Filing accuracy
• Teamwork
• Time management
• Client service skills

Experience

• Experience working in an audit department in an administrative role

Competencies

• Communication (verbal and written)
• Confidentiality
• Attention to detail
• Ability to handle pressure and a high workload

Required Computer Package

• Microsoft Office (advanced level)
• GreatSoft (advantageous)

Key Duties and Responsibilities / Key Performance Indicators

Audit Department

• Timesheets – check and approve audit department timesheets (weekly)
• Task creations – linking task codes to clients for timesheets
• Approval of travel and overtime claims
• Tax documents from EFILING – pulling tax documents from EFILING for clerks
• Do deed searches for the firm
• Arrange training for the audit department
• WIP (weekly)
• Year planning – planning of all audits and review jobs
• Stock counts – planning of stock counts
• Referral counts, quotes, etc
• Travel arrangements for audit staff (allowances, accommodation, car rental, flights)
• Bank confirmations – requesting bank confirmations from confirmation
• Confirm start dates of audits

GreatSoft

• Task creations
• Fee creations
• New task codes
• Add new employees (GS)
• Terminate exiting staff (GS)
• Update staff charge‑out rates
• Pull monthly timesheet reports from managers and directors
• Print WIP reports for directors

Auditor General

• Invoicing
• Sending statements
• Following up on debtors

Company Vehicles

• Logbooks of PKF(PE) vehicles to be kept up to date at all times.
• Determine the process when you are not in the office.
• Maintenance of vehicles
  • Regularly physically inspect the vehicles as and when they come back from a job.
  • Before any employee uses a vehicle, they must inspect and note any issues in case something happens on the road.
  • Inspection by staff and audit administrator.
  • Organize service or any maintenance issues.
  • Monthly report (before the Friday before 1st Monday / last week of the month to be sent to the managing director)
    • Scan logbooks
    • Scheduled maintenance
    • Kilometres
• Petrol cards
• Ensure everyone has a valid driver's license (on file) if using the company car.

Compliance

• Compliance with the firm's System of Quality Management (SOQM), policies and procedures.
• Compliance with the firm's Employee Code of Conduct which consists of the firm's HR policies, SAICA, IRBA, and IESBA Codes of Conduct.

Work Complexity

Support directors and the audit department

Level of Independence

Work independently