Asst Officer Administration

GOLD FIELDS; Pretoria; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading mining company in South Africa is seeking an Assistant Officer Administration: Training. This role involves managing training records and supporting compliance with learning and development requirements. Key responsibilities include bookings, learner registrations, and maintaining training data. Candidates should have relevant educational qualifications, administration experience preferably in the mining sector, and be medically fit for the environment. The position offers a chance to contribute to a culture of safety and operational excellence.

Qualifications

• At least 2 years’ administration experience, preferably in the mining sector training department.
• Experience in ISO 9001:2015 and Quality Management Systems.
• Declared medically fit for the position as per required medical tests.

Responsibilities

• Manage training records and ensure compliance with standards.
• Provide training administration support including bookings and registrations.
• Capture and maintain data on the Learning Management System.

Skills

Interpersonal skills

Attention to detail

Organisational skills

Computer literacy

Education

Grade 12 or equivalent

Certificate or Diploma in Administration

Tools

Learning Management Systems (LMS)

Microsoft Office

Job description

Position Overview

South Deep is recruiting an Assistant Officer Administration: Training. The role supports the Training Centre by managing training records, legislative reporting, system updates and documentation control, ensuring compliance with learning and development requirements and coordinating the delivery of training services.

Key Responsibilities

• Ensure health and safety by applying relevant standards and procedures in all planning and execution of activities.
• Contribute to a culture of Zero Harm by adhering to legislation, health & safety policies and procedures and specific instructions for the work area.
• Provide accurate and timely training administration support, including bookings, learner registrations, record updates and correspondence.
• Capture and maintain learner and training data on the Learning Management System (LMS), ensuring integrity, completeness and up‑to‑date records.
• Maintain and control the Training Centre’s filing system and documentation processes, ensuring information is accessible, compliant and audit‑ready.
• Issue and manage relevant operator and artisan licences/authorisations in line with approved processes and governance requirements.
• Conduct administrative audits and quality checks to ensure compliance with training standards, procedures and timelines.
• Compile and submit weekly and monthly training reports, statistics and presentations to internal stakeholders as required.
• Liaise with internal and external stakeholders to ensure information accuracy, alignment and timely resolution of queries.
• Record and distribute meeting minutes and action logs, tracking follow‑ups where required.
• Collate and compile ETD legislative and compliance reports (e.g. SLP, WSP, ATR, SAQA, OBE) in line with organisational and regulatory requirements.
• Support operational peaks and critical deadlines, including availability for extended hours when required.

Minimum Requirements

• Grade 12 or equivalent.
• Certificate or Diploma in an Administration related qualification.
• At least 2 years’ administration experience, preferably within the training department of a mining sector.
• Experience in ISO 9001:2015 systems as well as Quality Management Systems.
• Declared medically fit for the position and environment, as determined by a risk‑based medical examination at the Gold Fields Occupational Health Centre and a Heat Tolerance Screening test.

Key Competencies

• Educated and experienced in personal safety management.
• Proven interpersonal, collaborative and communication skills.
• Strong attention to detail, accuracy and organisational skills.
• Demonstrated integrity, professionalism and a strong work ethic.
• Efficiency, creativity and adaptability to contribute to service excellence and achieve business objectives in a dynamic and evolving environment.
• Working knowledge of ISO 9001:2015 systems as well as Quality Management Systems.
• Sound knowledge of Learning Management Systems (LMS).
• Familiarity with Surface and Underground Trackless Mobile Machines (TMM).
• Computer literate with a working knowledge of Microsoft Office packages.

Additional Information

Closing Date: 06 February 2026.
Gold Fields code of conduct strictly prohibits the exchange of any payment as part of its recruitment process. For any assistance or challenges in applying, contact the Recruitment hub on 011 411 1387.
Gold Fields is committed to advancing Employment Equity (EE) through our Diversity, Equity, Inclusion and Belonging (DEIB) values. We encourage Historically Disadvantaged South Africans (HDSA) and differently abled candidates to apply.