Air Freight Coordinator

United Exports; Paarl; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading perishable export organization is seeking a dedicated Airfreight Coordinator to oversee the air export process. You will be responsible for coordinating shipments, managing documentation, and ensuring seamless execution of airfreight movements. The ideal candidate has a Senior Certificate, at least 3 years of experience in the perishable industry, and strong communication and organizational skills. Join a dynamic team where no two days are the same and contribute to effective global supply chains.

Benefits

Growth potential through training

Supportive culture

Dynamic work environment

Qualifications

• Minimum 3 years’ experience in the perishable industry.
• Solid background in airfreight operations.
• Proven ability to support and coordinate the full air export process.

Responsibilities

• Coordinate loading allocations and instructions.
• Prepare and send loading instructions and custom invoices.
• Track shipment movements and communicate delays.
• Build relationships through planned visits.
• Support broader logistics functions as needed.

Skills

Communication

Organisational skills

Detail-oriented

Planning skills

Relationship building

Education

Senior Certificate / Grade 12

Tools

MS Office (Excel, Word, PowerPoint)

ERP system

Job description

We are seeking a dedicated and detail-driven Airfreight Coordinator to support our Freight Manager and oversee the end-to-end air export process. You will play a key role in coordinating shipments, managing documentation, and ensuring seamless execution of airfreight movements within the fast-paced perishable industry. This role also includes various adhoc tasks requiring initiative, strong communication, and exceptional organisational ability.

Key Performance Outputs

Operations

• Coordinate and formalize loading allocations and instructions
• Communicate clearly with load points and freight partner
• Secure airfreight space and ensure all deadlines are met
• Resolve operational issues swiftly

Documentation

• Prepare and send loading instructions and custom invoices
• Record dispatch and loading data accurately
• Maintain the Airfreight Log
• Verify final freight documentation and distribute to clients and clearing agents

Logistics

• Oversee and adjust block and ad-hoc airfreight bookings
• Ensure Freight Forwarder adherence to SOP requirements
• Track shipment movements (ETD/ATD/ETA/ATA) and communicate delays
• Stay updated on flight schedules and availability
• Validate and sign off creditor invoices against quotes/agreements

Pre-Season

• Build strong relationships through planned visits
• Assist in SOP reviews

Low Season

• Support broader logistics functions as needed

Requirements

Education & Experience

• Senior Certificate / Grade 12 / Matric
• Minimum 3 years’ experience in the perishable industry
• Solid background in airfreight operations
• Proven ability to support and coordinate the full air export process from start to finish

Technical Skills

• Computer literate: MS Office (Excel, Word, PowerPoint)
• Professional email etiquette
• ERP system experience

Competencies & Behaviours

• Excellent verbal and written communication
• Strong planning and organisational skills
• Strong relationship-building abilities
• Detail-driven, results-focused, and customer-oriented
• Able to work independently with minimal supervision
• Thrive in a fast-paced, deadline-driven environment
• Able to handle confidential information with discretion

Why join us?

• Industry Leader: Be part of a trusted organisation in the perishable export sector.
• Impactful Work: Your role directly contributes to smooth global supply chains and satisfied clients.
• Growth Potential: We invest in our people through training, mentorship, and advancement opportunities.
• Supportive Culture: Work with a collaborative team that values communication, reliability, and excellence.
• Dynamic Environment: No two days are the same—perfect for individuals who enjoy challenge, pace, and purpose.