Administrator: Stores

Motus Corporation; Boksburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading logistics and inventory management firm is seeking a motivated individual in Boksburg to manage inventory and assist with customer service tasks. The successful candidate will have a Grade 12 qualification and at least 2 years of experience in stock control. Responsibilities include processing transactions, maintaining records, and managing stock levels within the depot. Proficiency in Syspro is essential, along with strong communication skills to foster customer relationships.

Qualifications

• Minimum 2 years’ experience in stock control or parts/component admin environment.
• Familiarity with capturing stock on a system.
• Product knowledge is advantageous but not essential.

Responsibilities

• Manage inventory and process transactions within the depot.
• Receive and bin parts, ensuring delivery notes are processed accurately.
• Conduct parts stock counts and maintain minimum stock levels.

Skills

Inventory management

Good computer skills

Customer service

Education

Grade 12 qualification

Tools

Syspro

Job description

Reports to : Depot Manager

Department : Depot

Location : Boksburg depot

Main purpose of the job

The role is responsible for managing inventory, processing transactions, and maintaining records within the depot.

Requirements and Experience

• Grade 12 qualification.
• Minimum of 2 years' experience in stock control or working in a parts/component admin environment.
• Good computer skills with experience in using in-house systems for at least 2 years.
• Familiarity with capturing stock on a system.
• Product knowledge is advantageous but not essential.

Duties and responsibilities

Parts Store

• Limit access to the parts store to authorized personnel only.
• Receive and bin parts correctly, ensuring delivery notes are checked, signed for, and processed accurately on Syspro.
• Conduct parts stock counts, ensuring accuracy, and work in coordination with another team member to document counts.
• Maintain minimum stock levels by monitoring consumables and fast-moving parts, placing weekly stock orders when necessary.
• Issue parts from the store based on invoices, consumable request notes, or delivery notes from the factory.
• Take ownership of the parts stock, ensuring accountability for any stock losses or gains.
• Meet targets and budgets set by the Head Office and Depot Manager.
• Assist customers with parts-related queries and sales as required.
• Handle incoming calls and assist with sales when needed.
• Attend weekly cycle checks conducted by the Depot Manager and maintain records.
• Maintain a clean and organized parts store.
• Foster strong relationships with Beekman staff.

Administration

• Assist walk-in and telephonic customers in a professional and courteous manner.
• Assist customers with quotations by issuing it on Syspro at the time of request.
• Open job cards.
• Confirm bookings and process invoices.
• Ensure that all supplier invoices are processed and completed correctly.
• Clear communication with the respective team members to exceed the customers’ expectations.
• Keep the reception area clean and neat.
• Follow the company standard operation procedures and keep filing up to date.