Administrator

Signa Opportunity; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A company in the technical support sector is seeking a dedicated administrative support professional in Johannesburg. The role involves providing comprehensive administrative assistance, managing invoicing, and maintaining asset registers. Ideal candidates should be South African youth aged 18-34, with a diploma in Business Administration or Finance, and proficiency in Microsoft Office. The position supports compliance, audits, and manpower management, ensuring accurate records and contributing to effective operations within the team.

Qualifications

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES Programme before.
• Familiarity with asset management, invoicing, and timekeeping systems is beneficial.

Responsibilities

• Provide general administrative assistance to the MARC Technical Support department.
• Assist with wage processing, booking of labour, and addressing wage-related queries.
• Support intervention jobs, including opening, booking of parts, and closing jobs.
• Maintain and update asset registers for the Support team.
• Conduct monthly audits of tools used by the Technical Support Team.
• Perform monthly fuel usage analysis for the Technical Support Fleet.
• Oversee manpower allocation and confirm all manpower assignments.
• Process and manage customer invoicing.
• Ensure data integrity and compliance with financial, risk, and regulatory requirements.

Skills

Strong administrative and organizational skills

Ability to manage multiple tasks efficiently

Proficiency in Microsoft Office (Excel, Word, Outlook)

Experience with payroll/wage-related processes

Strong attention to detail and problem-solving skills

Excellent communication and interpersonal skills

Education

Diploma or relevant qualification in Business Administration, Finance, or a related field

Job description

Responsibilities

Administrative Support

• Provide general administrative assistance to the MARC Technical Support department.
• Assist with wage processing, booking of labour, and addressing wage-related queries.
• Support intervention jobs, including opening, booking of parts, and closing jobs.

Asset & Fleet Management

• Maintain and update asset registers (tools, vehicles, etc.) for the Support team.
• Conduct monthly audits of tools used by the Technical Support Team.
• Perform monthly fuel usage analysis for the Technical Support Fleet.

Workforce & Time Management

• Oversee manpower allocation and confirm all manpower assignments.
• Conduct weekly analysis of overtime and time bookings.

Finance and Compliance

• Process and manage customer invoicing.
• Follow up on intervention parts and transportation.
• Ensure data integrity and compliance with financial, risk, and regulatory requirements.

Generic Key Performance Areas

• Data Integrity: Ensure all administrative records are accurate and up to date.
• Finance, Risk & Compliance: Adhere to financial controls, risk management, and compliance regulations.
• People Management: Assist with coordination and administrative support for staff-related activities.
• Health & Safety: Support adherence to workplace safety standards and policies.
• Kenkijin Values: Uphold the company's core values in all administrative tasks.
• Additional Responsibilities: Perform any other duties as assigned by management.

Required Skills

• Strong administrative and organizational skills.
• Ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with payroll / wage-related processes is advantageous.
• Strong attention to detail and problem-solving skills.
• Excellent communication and interpersonal skills.

Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES Programme before.
• Education: Diploma or relevant qualification in Business Administration, Finance, or a related field.
• Technical Knowledge: Familiarity with asset management, invoicing, and timekeeping systems is beneficial.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.