Administrative Supervisor

TRS Staffing Solutions; Johannesburg; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A global engineering firm is seeking an experienced Administrative Supervisor to support its Cape Town branch in Johannesburg. This role is responsible for managing all administrative, operational, and financial functions to ensure smooth business processes and compliance standards. Candidates should have a Bachelor's degree in business administration and 3–5 years of administrative experience, including supervisory duties. Proficiency in MS Office and financial administration is essential. A strong leadership capability is required for this position.

Qualifications

• 3–5 years of administrative experience.
• Minimum of 1–2 years in a supervisory or team lead capacity.
• Knowledge of procurement and invoicing procedures.

Responsibilities

• Assist the General Manager in all spheres of branch operations.
• Facilitate and coordinate operational activities for multiple branches.
• Oversee CAPEX expenditure and maintain the CAPEX register.

Skills

Proficiency in MS Office

Financial administration knowledge

Experience with SHEQ systems

HR administrative processes knowledge

Education

Bachelor’s degree in business administration or related field

Job description

Our global engineering client specializes in developing advanced energy and propulsion technologies that support the marine, power generation, and industrial sectors. With more than 250 years of engineering heritage, it delivers large two‑stroke and four‑stroke engines, energy‑efficient propulsion systems, industrial turbomachinery, and innovative solutions that drive decarbonization, including large heat pumps, carbon‑capture systems, and technologies supporting the hydrogen economy. Its work focuses on improving efficiency, reducing emissions, and enabling sustainable progress across some of the world’s most demanding applications.

We are seeking a skilled Administrative Supervisor to be based in Cape Town, providing essential support to our Namibia and KwaZulu‑Natal branches. The role is responsible for managing and coordinating all administrative, operational, and financial support functions for the Cape Town branch while extending cross‑branch assistance to ensure smooth business processes, strong leadership support, and consistent standards of compliance, administration, and organizational efficiency across all regions.

Key Responsibilities:

• Assist the General Manager in all spheres of branch operations.
• Facilitate and coordinate all operational activities for Cape Town, Namibia, and KwaZulu-Natal.
• Prepare monthly overtime schedules.
• Process staff reimbursement and expense claims.
• Control petty cash and ensure accurate reconciliations.
• Oversee CAPEX expenditure, maintain the CAPEX register, source quotations, prepare CAPEX requests, and perform follow‑ups.
• Submit supplier account documentation, raise purchase orders, capture invoices, and provide feedback to suppliers.
• Complete AirPlus reconciliation (online travel account) and prepare related payments.
• Oversee human resource functions for all supported branches.
• Serve on the SHEQ committee and assist with audit preparation for annual SHEQ reviews.
• Purchase stationery, office equipment, refreshments, and staff uniforms.
• Manage office supply inventory and procurement‑related costs.
• Manage travel bookings and related coordination.

Qualifications and Skills Requirements:

• Bachelor’s degree in business administration, office administration, management, or a related field.
• 3–5 years of administrative experience, including a minimum of 1–2 years in a supervisory or team lead capacity.
• Proficiency in MS Office and business systems.
• Knowledge of procurement, invoicing, and financial administration.
• Experience working with SHEQ systems.
• Exposure to HR administrative processes.
• Understanding of CAPEX procedures is advantageous.
• Exposure to HR administrative processes.

To apply for this opportunity please email our exceptional recruitment consultant Roystone James at [e-mail] / [e-mail] or apply via the link below.