Administrative Officer: Faculty

UWC Sport; Bellville; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A renowned educational institution is seeking an experienced Administrative Officer to provide dedicated support to the Faculty of Law. The role requires managing various administrative processes, responding to student inquiries, and assisting with recruitment activities. Ideal candidates will have at least three years of administrative experience and a Senior Certificate, alongside excellent communication and organizational skills. The position is full-time and based on the Main Campus in Bellville, South Africa, offering an engaging work environment.

Qualifications

• Three years relevant administrative experience.
• Experience in Higher Education environment is an advantage.

Responsibilities

• Assist with academic administration related to student applications and registrations.
• Respond to queries from students and staff.
• Assist with marketing and recruitment activities.
• Support committee administration and meeting logistics.
• Conduct general office administration including filing and document management.
• Assist with financial administration within the faculty.

Skills

Excellent communication and interpersonal skills

Excellent attention to detail

The ability to collaborate with various stakeholders

Planning and organizing skills

Excellent time management skills

Intermediate to expert user of computer office applications

Good writing and minute-taking skills

High level of stress tolerance

Education

Senior Certificate (grade 12)

Accredited Post Matric Qualification

Tools

UWC Student Administration systems (e.g., SASI, MAS)

Job description

Overview

Title of Position: Administrative Officer: Faculty

Post Number: L127

Faculty/Department: University of the Western Cape -> Law -> Dean's Office: Law

Type of Position: Permanent - Full Time

Location: Main Campus - Bellville, WC ZA (Primary)

Closing Date: 9/2/2026

Role Clarification & Key Performance Areas

The University of the Western Cape (UWC) enjoys national and international acclaim for its continuing contribution to democratic change in South Africa and for making quality education accessible to all South Africans and developing centres of excellence of national importance. The successful candidate will join a dynamic and supportive Faculty dedicated to teaching and research, as well as to overall student development. The ideal candidate will be highly motivated and willing to make a significant contribution to the development of the Faculty.

An opportunity currently exists for candidates to apply for the position of Administrative Officer to provide administrative support to the Faculty Office in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide a professional support service to academics, students and staff.

Reporting To: The Faculty Manager, Successful Applicants For This Position Will Primarily Focus On The Following For The Faculty Of Law

• Academic Administration: Assist with matters related to applications, selections, and registration of students.
• Enquiry Management: Respond to queries (verbal, written or telephonic) offered in the faculty of Law
• Marketing & Recruitment: Assist with execution of Open Days, career exhibitions, events,etc.
• Committee Administration: Assist with meeting administration, scheduling, collating relevant documentation, securing venues
• General Administration: Office administration e.g. filing, copying, collating documents and statistics for annual and ad hoc reports.
• Assets Management: Assist with booking / securing of venues, keep and issue audio-visual equipment
• Marks Administration: Assist with checking and uploading marks to the student administration system
• General Administration: Assist with administration within the faculty office.
• Financial Administration: Assist with financial administration within Faculty

Further to the duties mentioned above the appointee will assist with the following as the need arises:

• HR Administration

Minimum Requirements

• A Senior Certificate (grade 12)
• Three years relevant administrative experience
• Working knowledge and experience of UWC Student Administration systems (e.g. SASI, MAS, etc)

Added Advantages

• An accredited Post Matric Qualification
• Administrative experience in a Higher Education environment

Competencies Required

• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organizing skills
• Excellent time management skills
• Intermediate to expert user of computer office applications
• Good writing and minute-taking skills
• High level of stress tolerance

Application Instructions

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

How to Apply & Contacts

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at [phone]/3642/9362/9708/3160/3756 or email: [e-mail].

Disclaimer

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.