Administrative Coordinator

Frank Consult; Stellenbosch; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A prominent organization in the agricultural sector is seeking a diligent Administrative Coordinator in Stellenbosch. The successful candidate will support various administrative and financial processes including contract management and client invoicing. Ideal candidates have 2-3 years of experience in a similar role and a relevant degree. This is an excellent opportunity to work in a dynamic environment with a proactive approach to task management.

Qualifications

• 2-3 years of experience in an administrative or financial role.
• Knowledge of contract management and financial reconciliation processes.
• Fluent in English; Afrikaans or additional languages beneficial.

Responsibilities

• Create and manage contracts on the company system.
• Prepare and distribute contracts to clients and suppliers.
• Manage monthly audits and invoicing processes.

Skills

Attention to detail

Microsoft Excel proficiency

Customer service skills

Planning and organizational skills

Team collaboration

Task management

Education

Degree in Business Administration, Accounting, or related field

Job description

Overview

Our client, a prominent organisation in the agricultural and animal feed sector, is seeking a diligent and organised Administrative Coordinator to join their team in Stellenbosch. This role offers an excellent opportunity to support administrative and financial processes within a dynamic and innovative environment.

Key Responsibilities

• Create and manage contracts on the company system, including purchase and sales contracts.
• Prepare and distribute physical contracts to clients and suppliers.
• Collect unsigned contracts and ensure timely follow-up.
• Manage monthly NEDBANK audits by collecting proofs of delivery (PODs), storing invoices, and maintaining signed contracts.
• Conduct monthly commission reconciliations.
• Review and analyse profit calculations for accuracy.
• Handle client invoicing, ensuring timely and accurate billing.
• Create new client profiles on the company system.
• Provide general administrative support to the sales and marketing teams.

Key Skills

• Analytical mindset with strong attention to detail and accuracy.
• Proficient in Microsoft Excel.
• Excellent customer service and communication skills.
• Strong planning and organisational skills to meet deadlines.
• Ability to work collaboratively in a team and independently with a strong sense of responsibility.
• Proactive and efficient approach to task management.

Minimum Requirements

• 2–3 years of experience in an administrative or financial role.
• A relevant degree in Business Administration, Accounting, or a related field is advantageous.
• Knowledge of contract management and basic financial reconciliation processes.
• Fluent in English; Afrikaans or additional languages beneficial.

Consults With

• Clients and suppliers.
• Marketing team and other internal team members.