Administrative Assistant (Finance Department) – Union of Orthodox Synagogues (UOS Cape)

Staffwise; Cape Town; On-site; ZAR 200,000 - 300,000; Part time

Job summary

A community organization is seeking a reliable Administrative Assistant in Cape Town. This part-time role involves providing administrative support in a finance department, managing correspondence, and ensuring smooth operations. The candidate should have a Matric qualification and several years of experience, along with strong communication skills in English and Afrikaans. Competitive salary and benefits are offered.

Benefits

Pension

Jewish Holidays

Qualifications

• 3–5 years’ experience in administrative roles, preferably in a finance environment.
• Strong written and spoken communication in both English and Afrikaans.

Responsibilities

• Provide administrative support to the Finance Department.
• Draft and process correspondence professionally.
• Organise, file, scan, and archive financial records.

Skills

Organizational skills

Communication skills

Financial administration

Education

Matric

Certificate in finance, accounting, or business admin

Tools

Microsoft Office (Excel, Word, Outlook)

Sage and/or Pastel

Job description

Overview

Part-time, Permanent, Location: Gardens, Cape Town. Posted 5 days ago.

About The Organisation And The Role

The UOS is the representative body for the Orthodox Jewish community in South Africa and plays a vital role in managing communal, religious, and administrative functions. The Finance Department is seeking a reliable and detail-oriented Administrative Assistant to support the team in a half-day capacity. This is a vital back-office role suited to someone with excellent organizational skills, financial admin know-how, and a strong sense of integrity. The successful candidate will be responsible for managing correspondence, supporting financial document management, and ensuring smooth daily operations within the finance team.

Main Duties & Responsibilities

• Provide administrative support to the Finance Department
• Draft and process correspondence professionally
• Respond to internal and external queries via phone and email
• Organise, file, scan, and archive financial records
• Maintain accurate logs and spreadsheets for finance-related tasks
• Enter data for accounts payable and receivable
• Support end-of-month and year-end procedures
• Process employee expense claims and assist with petty cash reconciliation
• Ensure compliance with financial policies and internal controls
• Handle specific duties such as burial grave reservations at the United Chevra Kadisha
• Perform general administrative and clerical tasks as needed

Required Skills & Experience

• Matric essential
• Certificate in finance, accounting, or business admin advantageous
• 3–5 years’ experience in administrative roles, preferably in a finance environment
• Basic understanding of financial systems and protocols
• Strong communication and interpersonal skills
• Strong written and spoken communication in both English and Afrikaans
• Able to liaise confidently with internal teams and the public
• Reliable, discreet, and professional in handling confidential matters
• Excellent administration and organisational skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Proficiency in Sage and/or Pastel or similar accounting software is desirable
• Familiarity with data entry, financial documentation, and office equipment
• Organised, and detail-oriented
• High level of integrity and confidentiality
• Punctual, presentable with a clear personal record and professional demeanour

Job Details

• Location: Gardens, Cape Town
• Reporting to: Head of Finance
• Nature of contract: Permanent
• Start date: 1 October 2025 (or sooner if available)
• Hours of work: Half-day position (mornings preferred; negotiable)
• Salary range: R10,000 – R13,000 / month (based on experience)
• Benefits: Pension, Jewish Holidays
• Closing date for applications: 12 September 2025

Important: If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful.

How to Apply

Click on the APPLY NOW / DOWNLOAD APPLICATION button below to apply.