Administrative Assistant

The Key Recruitment Group; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in South Africa seeks an Admin Assistant for a client in the civil engineering industry based in Stikland, Cape Town. Candidates should have a Matric qualification and a Diploma in Office Management, alongside 5 to 10 years of relevant experience. The role includes financial and office management tasks, supplier management, and maintaining client relationships. Strong proficiency in Microsoft 365, attention to detail, and excellent communication skills in English and Afrikaans are essential. Flexibility and customer service orientation are key attributes for the ideal candidate.

Qualifications

• 5 to 10 years’ experience in a similar role.
• Proficient in English and Afrikaans (spoken and written).
• Strong organizational skills.

Responsibilities

• Manage banking and financial tasks.
• Oversee office and equipment management.
• Handle supplier and tender management.
• Manage client files and documentation.
• Prepare quotations and invoices.

Skills

Sales skills

Technical proficiency

Attention to detail

Strong verbal communication

Problem-solving abilities

Time management

Adaptability

Team player

Customer service orientation

Education

Matric with a Diploma in Office Management

Tools

Microsoft 365

Job description

Our client based in Stikland, Cape Town is looking for an Admin Assistant to join their team in the civil Engineering Industry.

Knowledge Required

• Minimum qualification: Matric with a Diploma in Office Management (or equivalent).
• 5 to 10 years’ experience in a similar role.
• Strong sales skills and technically sound.
• Proficient with Microsoft 365 suite of products.
• Proficient in English and Afrikaans (spoken and written)

Responisbilities

• Banking and Financial Tasks
• Office and Equipment Management
• Supplier & Tender Management
• Client and File Management
• Quotations and Invoices

Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a well-organized workspace.

Additional Skills

• Attention to Detail: Ensuring accuracy in documentation, data entry, and handling financial tasks.
• Communication Skills: Strong verbal and written communication skills for interacting with clients, suppliers, and colleagues.
• Problem-Solving Abilities: Aptitude for resolving queries and issues efficiently and effectively.
• Time Management: Capability to manage time well and meet deadlines.
• Adaptability: Flexibility to handle a variety of tasks and adapt to changing priorities.
• Team Player: Willingness to collaborate with team members and support various departments.
• Customer Service Orientation: Providing excellent service to clients and maintaining positive relationships.
• Technical Proficiency: Familiarity with office software, CRM systems, and basic IT troubleshooting.
• Discretion and Confidentiality: Handling sensitive information with care and maintaining confidentiality.