Administration Manager

HR Xchange; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading construction/manufacturing firm in Cape Town seeks an Administration Manager to oversee branch administration and financial processes. You will be responsible for accurate reporting, managing debtors and creditors, and supporting budget preparation. The ideal candidate has at least 5 years' relevant experience, a Diploma in Business or Finance, and proven skills in financial reporting and administration management. Join a market leader with a commitment to operational excellence.

Qualifications

• Minimum of 5 years’ experience in administration or financial management role.
• Proven knowledge of financial reporting processes and general ledger.
• Experience in managing debtors and creditors processes.

Responsibilities

• Manage branch administration, filing, and reporting processes.
• Take ownership of financial reporting and budget monitoring.
• Supervise administrative staff and ensure compliance with standards.

Skills

Financial reporting

Administration management

Budget preparation

Analytical skills

Team supervision

Education

Grade 12 (Matric)

Diploma in Business, Finance, or equivalent

Job description

Salary: Market Related

Location: Cape Town

Employment type: Permanent

Status: EE / AA

A well‑established, market leader in the construction/manufacturing industry requires an Administration Manager to manage and take ownership of branch administration and financial processes, ensuring accurate reporting, effective controls, and smooth day‑to‑day administrative operations.

Duties/Responsibilities

• Manage branch administration, filing, and archiving processes
• Take ownership of financial reporting processes, analysis, and tools
• Assist with annual budget preparation and monitor performance against budget
• Analyse income statements and expenses, resolving discrepancies and errors
• Manage debtors processes, risk lists, invoicing, credit notes, and statements
• Prepare account reconciliations and manage creditors documentation
• Facilitate creditor payments and resolve queries with Head Office
• Coordinate insurance claims and related documentation
• Manage time and attendance capturing and reporting
• Produce daily, weekly, and monthly management reports
• Oversee reception, switchboard, cleaning staff, and general office services
• Manage stationery, office facilities, property lease requirements, and site security monitoring
• Liaise with IT regarding branch network issues
• Provide administrative support to the Branch Manager
• Supervise and coach administrative staff and ensure compliance with company and SHEQ standards

Requirements

• Grade 12 (Matric)
• Diploma in Business, Finance, or equivalent qualification
• Minimum of 5 years’ relevant experience in a similar administration or financial management role
• Proven knowledge of financial reporting, analysis, and general ledger processes
• Experience with revenue, debtors, creditors, and credit note processes
• Knowledge of business process development and implementation
• Experience in fleet and asset control

Our client is an equal opportunity employer