Administration Filing Clerk

Staff Solutions Recruitment; Gqeberha; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency seeks an individual to manage document handling and organization in Gqeberha, South Africa. Responsibilities include transferring data, maintaining filing systems, and supporting administrative tasks. Candidates should have strong organizational skills and familiarity with document management processes. Experience with MS Office and Pastel Systems is beneficial. Join a collaborative team for effective office operations.

Qualifications

• Prior experience in document management or administrative roles preferred.
• Strong attention to detail and organizational skills.
• Ability to handle sensitive information discreetly.

Responsibilities

• Transfer data into the online document management system accurately.
• Assist with systematic review of documents for completeness.
• Maintain and update filing systems for both digital and physical documents.
• Collaborate with team members for smooth document handling.

Skills

Attention to detail

Organizational skills

Communication skills

Basic computer skills

Tools

MS Office

Pastel Systems

Job description

Key Responsibilities

• Transfer data from physical files into the businesss online document management system accurately
• Assist with systematic review of documents to ensure completeness and correctness
• Organize, classify, and file physical and electronic documents according to company policies
• Maintain and update digital and physical filing systems
• Support document indexing and tagging for easy retrieval
• Collaborate with team members to ensure smooth document handling and storage
• Perform periodic audits of stored documents to ensure integrity and compliance
• Assist with general administrative tasks related to record-keeping
• Assist with invoice processing, expense tracking, and basic bookkeeping
• Collaborate with team members to ensure smooth office operations
• Perform ad hoc administrative tasks such as data entry, filing, and document management

Qualifications

• Prior experience in document management, filing, or administrative roles preferred
• Strong attention to detail and organizational skills
• Familiarity with digital document management systems and data entry
• Ability to handle sensitive and confidential information discreetly
• Good communication skills
• Basic computer skills, including MS Office and file management software
• Pastel Systems Experience beneficial