ADMINISTRATION CLERK (SECRETARY)

Department of Health; Johannesburg; On-site; ZAR 229 000; Full time

Job summary

A government health department is seeking an Administrative Assistant to provide comprehensive support to the Director. The role includes managing the Director's diary, arranging meetings, and implementing a document management system. Candidates must have Grade 12 / NQF Level 4 and relevant skills in organization and communication. This position is based in Johannesburg and offers a salary of R228 321 per annum plus benefits. Women and people with disabilities are encouraged to apply.

Qualifications

• Grade 12 / NQF Level 4 required.
• Office management or secretarial qualification preferred.
• Knowledge of public sector legislation.

Responsibilities

• Provide administrative support to the Director.
• Manage the Director’s diary and correspondence.
• Arrange and prepare meetings and documentations.
• Implement document management systems.
• Write reports and documents as required.

Skills

Organizational skills

Time management skills

Good communication skills

Writing skills

Interpersonal skills

Telephone etiquette

Professional etiquette

Computer skills

MS Office 365 knowledge

Ability to maintain confidentiality

Education

Grade 12 / NQF Level 4

Office management or any secretarial qualification

Job description

Package

R228 321 per annum (plus benefits)

Requirements

• Grade 12 / NQF Level 4. Office management or any secretarial Qualification, as well as relevant experience will be added advantages.
• Skills: Organizational skills and time management skills. Good communication and writing skills, minute taking, records management, interpersonal skills, telephone etiquette, professional etiquette, time management, computer skills and working knowledge of the Microsoft package (MS office 365 i.e., Ms Word, Ms Excel, Ms Outlook, Ms PowerPoint, Microsoft Teams), etc. Also, the ability to maintain confidentiality.
• Knowledge of the legislative framework that governs the public sector e.g., Public Service Act, Public Service Regulation, Public Finance Management Act, etc.

Duties

• Provide administrative support to the Director. Manage the Director’s diary and mail; apprise the Director of all appointments and changes as well as matters requiring immediate attention, daily and when necessary. Prioritize daily tasks and ensure that duties are completed timeously; update the task tracker daily.
• Answer telephone calls, screen correspondence i.e., complaints and enquiries from employees, public officials, the general public addressed to the Director.
• Serve as secretary for the Director’s meeting: arrange meetings timeously, prepare meeting packs, transcribe and circulate minutes, as well as action items / meeting resolutions; follow up on action items / resolutions and update action / resolution lists.
• Implement an end-to-end document management system in the Director’s Office. Implement the approved Departmental file plan. Review documents and ensure compliance with relevant prescripts, as well as the Departmental Corporate Standard. File documents accordingly and implement access controls to safeguard records.
• Write documents and compile reports, as well as perform any other duties as per the instruction of the Director.

Notes

• Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za. No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to [e-mail].
• NB: Where Driver’s License is mandatory, exception will be granted for people with disabilities. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV). Applications without proof of a new Z83 application form and detailed CV will be disqualified.
• Shortlisted candidates will receive communication from HR to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview).
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from the South African Qualification Authority (SAQA).
• Correspondence will only be limited to shortlisted candidates. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test.
• The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993.
• It is Department’s intention to promote presentively (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to appoint/fill this post. WOMEN AND PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY. Johannesburg Health District does not have budget for resettlement and S&T claims.

Employer : Department of Health

Location : Johannesburg Health District

Closing Date : 23-01-2026

Criteria Questions

• Do you have Grade 12 / NQF Level 4?
• Do you have Office management or any secretarial Qualification?

Please Notes

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.