Admin & Bookkeeper - Centurion

The Talent Room; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Centurion is seeking an experienced Admin & Bookkeeper. The role involves managing financial transactions, reconciliations, and payroll processing. Candidates should have a Matric certificate, relevant qualifications in accounting, and at least 2 years of experience. Proficiency in accounting software and strong organizational skills are essential. This position offers a chance to contribute significantly to daily business operations, ensuring compliance and operational efficiency.

Qualifications

• Minimum of 2 years' experience in administration and bookkeeping.
• Proficient in accounting software and Microsoft Office.
• Fluent in English; Afrikaans is an advantage.

Responsibilities

• Record financial transactions including sales and purchases.
• Manage accounts payable and receivable effectively.
• Prepare financial reports such as trial balances.

Skills

Detail-oriented

Organizational skills

Numerical ability

Effective communication

Time management

Education

Matric certificate

Relevant tertiary qualification in Accounting or Business Administration

Tools

Pastel

SAGE

Microsoft Office

Job description

Our client based in Centurion is looking to appoint a detail‑oriented and reliable Admin & Bookkeeper.

Responsibilities

• Recording Financial Transactions
  • Sales (invoices, receipts)
  • Purchases (bills, purchase orders)
  • Bank transactions (deposits, withdrawals, transfers)
  • Cash transactions (petty cash, till cash)
• Managing Accounts Payable
  • Entering supplier invoices
  • Tracking due dates and making payments
  • Reconciling supplier statements
• Managing Accounts Receivable
  • Creating and sending customer invoices
  • Recording customer payments
  • Following up on overdue accounts
• Bank Reconciliation
  • Matching internal records with bank statements
  • Identifying discrepancies or missing transactions
• Payroll Processing (if applicable)
  • Recording payroll expenses
  • Tracking employee deductions and benefits
  • Calculating PAYE, UIF, and other statutory contributions
• Journal Entries
  • Recording adjusting entries for accruals, depreciation, provisions
  • Reallocating expenses and correcting errors
• Maintaining the General Ledger
  • Organising all accounts (assets, liabilities, income, expenses)
  • Keeping the books balanced (debits = credits)
• Tax Compliance Support
  • Calculating and recording VAT
  • Preparing for income tax submissions
  • Keep supporting documents for audits
• Financial Reporting
  • Preparing trial balance
  • Assisting with the preparation of the income statement, balance sheet, and cash flow statements
• Inventory and Asset Tracking
  • Recording inventory purchases and usage
  • Maintaining fixed asset registers
• E-Commerce Bookkeeping Functions
  • Integrating online sales platforms with accounting software (e.g. Shopify, WooCommerce, Takealot)
  • Recording online sales and merchant fee deductions (e.g. PayFast, PayPal, Yoco)
  • Reconciling payment gateways with bank deposits
  • Managing refunds, chargebacks, and returns
  • Calculating shipping costs and expenses
  • Tracking stock movements across online and physical locations
  • Recording advertising and digital marketing expenses (e.g. Google Ads, Facebook Ads)
  • Monitoring sales tax / VAT compliance across jurisdictions (if applicable)
• Supply Chain Management Support
  • Coordinating purchase orders and supplier deliveries
  • Tracking the cost of goods sold (COGS) and landed costs
  • Monitoring lead times and delivery schedules
  • Assisting in vendor evaluation and contract management
  • Recording logistics, warehousing, and fulfilment expenses
  • Supporting demand forecasting through historical data analysis
  • Liaising between procurement, finance, and inventory management functions
• Administrative and Operational Oversight
  • Handling supplier registrations and vendor onboarding documentation
  • Preparing and submitting tenders, quotes, and compliance documents
  • Maintaining company records, licences, and statutory registrations
  • Scheduling and supporting internal operational meetings
  • Coordinating insurance, security, utilities, and premises-related tasks
• Ensuring workflow integration across departments
• Overseeing the day-to-day functioning of the business operations and supporting strategic initiatives

Qualifications

• Matric certificate
• Relevant tertiary qualification in Accounting, Bookkeeping, or Business Administration (advantageous)
• Minimum of 2 years' experience in a similar role (administration & bookkeeping)
• Proficient in accounting software such as Pastel, SAGE, or similar systems
• Competent in Microsoft Office, especially Excel, Word, and Outlook
• Excellent organizational and time management skills
• Strong numerical ability and attention to detail
• Effective communication skills – both verbal and written
• Ability to work independently and take initiative
• Reliable, trustworthy, and able to handle confidential information
• Fluent in English (Afrikaans is an advantage)