Admin Assistant

Herotel Telecoms (Pty) Ltd; Potchefstroom; On-site; ZAR 150 000 - 200 000; Full time

Job summary

A telecommunications company is seeking an Admin Assistant based in Potchefstroom. This role involves providing support to Managers and Employees, maintaining office policies, managing communication, and organizing schedules. Ideal candidates should have proven administrative experience, knowledge of office systems, and be proficient in MS Office. Preference will be given to previously disadvantaged individuals in line with the company's Employment Equity Plan.

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Excellent time management skills and the ability to prioritize work.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Provide support to Managers and Employees in daily office needs.
• Maintain office policies and procedures.
• Act as the point of contact for internal and external clients.
• Organize and schedule appointments and plan meetings.

Skills

Office management systems and procedures

MS Office proficiency (Excel, PowerPoint)

Time management

Attention to detail

Communication skills

Organizational skills

Education

Grade 12 or equivalent qualification at NQF level 4

Additional qualification as Administrative Assistant or Secretary

Tools

Office equipment (printers, scanners)

Job description

Applications are invited for the Admin Assistant position to be based in Potchefstroom.

Purpose of the Role

Duties of the Administrative Assistant include providing support to our Managers and Employees, assisting in daily office needs and managing our company’s general administrative activities. The role offers support to their Direct Manager, not the company as a whole.

Key Performance Areas

• Maintain office policies and procedures (HR related activities such as loading approved leave on Sage).
• Maintain contact lists.
• Book and make travel arrangements.
• Act as the point of contact for internal and external clients.
• Answer and direct phone calls.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Any adhoc tasks as required by their manager (reporting, admin or personal assistant tasks).

Qualifications / Experience

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and scanners.
• Proficiency in MS Office (MS Excel and MS PowerPoint).
• Excellent time management skills and the ability to prioritise work.
• Attention to detail and problem‑solving skills.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to multi‑task.

Education Requirements

• Grade 12 or equivalent qualification at NQF level 4.
• Additional qualification as an Administrative Assistant or Secretary will be an advantage.

Please Note

• Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel’s Employment Equity Plan.
• Submission of your CV provides Herotel with your express consent for us to process your personal information contained therein, for purposes of processing your application. Please refer to our Privacy Policy on our website for further information on how we process personal information.
• Kindly note that if you do not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role.