Half-Day Debtors & Creditors Clerk

Spa Sense; Pretoria; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A growing company in Pretoria is looking for a detail-oriented Debtors & Creditors Clerk for a part-time role of ±20 hours per week. Responsibilities include managing invoices and payments, ensuring accuracy, and supporting administrative functions. The role offers potential to transition into full-time as the business expands. Ideal candidates will have a strong understanding of financial processes, excellent organisational skills, and the ability to work independently. Weekday working hours with flexibility are provided.

Qualifications

• Proven experience in a Debtors and Creditors / Accounts Clerk role.
• Solid understanding of reconciliations, allocations, and payment processes.
• Strong attention to detail and organisational skills.

Responsibilities

• Issue invoices and allocate customer payments accurately.
• Capture and process supplier invoices, matching them to delivery notes.
• Prepare payment batches for reconciliation and approval.

Skills

Attention to detail

Organisational skills

Communication skills

Integrity

Job description

Overview

Part-time / Half-Day (±20 hours per week). Potential to grow into a full-time position as the business expands.

About the Role

We are seeking a detail-oriented and hands-on Debtors & Creditors Clerk to support the Finance and Administrative functions of TWO growing businesses. This half-day role offers strong potential to evolve into a full-time position as operations scale. The role suits someone who enjoys accuracy, structure, and building efficient financial processes, while remaining flexible enough to assist across broader administrative and operational areas when required.

Key Responsibilities

• Debtors (Accounts Receivable)
  • Issue invoices where applicable
  • Allocate customer payments accurately
  • Manage debtor follow-ups and statements
  • Reconcile customer accounts and resolve discrepancies
  • Maintain clean and accurate debtor aging
• Creditors (Accounts Payable)
  • Capture and process supplier invoices
  • Match invoices to delivery notes and purchase records
  • Prepare supplier reconciliations prior to payment
  • Load supplier payments on the bank for approval
  • Resolve supplier queries and discrepancies
• Banking & Payment Controls
  • Prepare and reconcile payment batches before approval
  • Ensure correct allocation of payments prior to release
  • Assist with bank reconciliations
  • Maintain strong financial controls and audit trails
• Process & Systems Improvement
  • Assist in building and documenting finance processes
  • Identify inefficiencies and recommend improvements
  • Support the implementation of improved controls and workflows
• Inventory & Administration Support
  • Assist with stock counts and inventory reconciliations when required
  • Support inventory-related admin and variance checks
  • Provide general administrative support as needed

Minimum Requirements

• Proven experience in a Debtors and Creditors / Accounts Clerk role
• Solid understanding of reconciliations, allocations, and payment processes
• Strong attention to detail and organisational skills
• Ability to work independently and manage priorities
• Good communication skills (written and verbal)
• High level of integrity and confidentiality

Advantageous (but not essential)

• Experience in retail, hospitality, or multi-branch environments
• Exposure to inventory counts or stock reconciliations
• Experience assisting with process documentation or improvements
• Familiarity with online banking platforms and payment approval workflows

Working Hours

Half-day position (approximately 4 hours per day), weekdays only, with some flexibility where required.

Growth Opportunity

As the businesses continue to grow, this role has the potential to transition into a full-time position, with expanded responsibility across finance operations, process ownership, and broader administrative support.