Proposal Writer

ACME Consultants; Dammam; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading consultancy firm in Saudi Arabia seeks a Proposal Writer responsible for creating high-quality proposals for catering and facilities management projects. The ideal candidate will have a Bachelor's degree and at least 3 years of relevant experience. Responsibilities include collaborating with teams, drafting proposal content, and ensuring compliance with client requirements. Strong organizational skills and proficiency in Microsoft Office Suite are essential. The position offers a dynamic work environment and opportunities for growth.

Qualifications

• Minimum 3 years of experience in proposal writing or bid coordination, preferably in catering or facilities management.
• Strong understanding of FM and catering service scopes and operational requirements.

Responsibilities

• Prepare, write, and coordinate proposals, tenders, and RFP responses.
• Review tender documents, RFPs, and RFQs.
• Collaborate with internal teams to gather technical and financial data.
• Draft proposal content including methodology and service delivery plans.
• Ensure proposals comply with client instructions and quality standards.

Skills

Proposal writing

Bid coordination

Communication skills

Organizational skills

Microsoft Office Suite

Education

Bachelor’s degree in Business Administration, English, Marketing, or a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PDF editing tools

Job description

General Function

The Proposal Writer is responsible for preparing, writing, and coordinating high-quality proposals, tenders, and RFP responses for catering and facilities management projects. The role ensures all submissions are well-written, compliant, competitive, and aligned with company standards and client requirements.

Key Responsibilities

• Review tender documents, RFPs, and RFQs to understand scope, technical, and commercial requirements.
• Collaborate with internal teams (operations, catering, housekeeping, engineering, HSE, finance, HR, etc.) to gather necessary technical and financial data.
• Draft clear, persuasive, and technically accurate proposal content, including methodology, service delivery plans, staffing structures, and value propositions.
• Develop and maintain a database of standard proposal content, company profiles, and project references specific to catering and FM services.
• Ensure proposals comply with client instructions, deadlines, and internal quality standards.
• Coordinate proposal reviews and approvals with management and relevant departments.
• Support the design, formatting, and layout of proposal documents to ensure a professional presentation.
• Assist in developing presentations, company profiles, and capability statements for business development.
• Track and manage proposal submissions, clarifications, and follow‑up correspondence with clients.
• Contribute to continuous improvement by collecting feedback on submitted bids and maintaining lessons learned.
• The above responsibilities include but not limited to.

Skills

REQUIREMENTS & SKILLS:

• Bachelor’s degree in Business Administration, English, Marketing, or a related field.
• Minimum 3 years of experience in proposal writing or bid coordination, preferably within the catering, facilities management, or service industry.
• Strong understanding of FM and catering service scopes, manpower planning, and operational requirements.

Key Competencies

• Excellent written and verbal communication skills in English.
• Strong organizational and time‑management abilities.
• Attention to detail and ability to work under tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and PDF editing tools.
• Ability to work collaboratively with cross‑functional teams.
• Understanding of pricing structures and technical proposals in the FM & catering sectors.