PA to CEO & COO

Miller Hay; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A boutique recruitment consultancy in Saudi Arabia seeks an experienced Executive Assistant to support the CEO and COO. The role involves organizing travel, managing diaries, and assisting with various administrative tasks. Ideal candidates will possess a degree and have experience supporting C-Level executives in multinational environments. Fluency in both English and Arabic is essential for this position, which offers an opportunity to work in a dynamic team setting.

Qualifications

• Degree qualification in relevant field.
• Experience working in a multinational and multicultural environment.
• Ability to work under pressure with strong organizational skills.

Responsibilities

• Organize travel arrangements including flights and accommodation.
• Maintain the CEO’s diary and manage the CEO’s inbox.
• Attend to client requests and set up meetings.

Skills

Fluency in English

Fluency in Arabic

Experience supporting C-Level executives

Teamwork ability

Education

Degree Qualified

Job description

Overview

The main responsibility is to support the CEO of this busy international office in Riyadh and to offer administrative support to the COO and wider team.

Responsibilities

• Organise travel arrangements (flights, hotels, meet & greet services)
• Apply for travel visas for the team
• Maintain the CEO’s diary and monitor the CEO’s inbox at all times
• Attend to client requests such as hotel bookings and purchasing tickets to events
• Set up meetings with clients and prospects, including video-conferencing facilities when required
• Take and distribute minutes for meetings
• Request travel approval using in-house forms for each trip undertaken by the CEO, Senior Management and bankers
• Compile expense claim sheets for the CEO and all bankers, and submit for approval
• Support the team on their office administrative tasks if required
• Book accommodation and arrange visit visas for staff visiting from other offices
• Answer telephone calls and attend to all enquiries
• Organise office events when required

Qualifications

• Degree Qualified
• Experience supporting a C‑Level executive in a multinational and multicultural environment
• Fluency in both English and Arabic
• Ability to work as part of a team and take on other responsibilities and requests as necessary

About The Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We place top‑level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis across banking, financial services, professional services, FMCG, commercial and private offices of HNWI. Located in the Dubai International Financial Centre (DIFC), our team is dedicated to supporting clients in the region with uncompromising quality and a personal service that prioritises long‑term client and candidate needs.