Guesting Manager - 3 months contract

Informa Group Plc.; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading events company in Saudi Arabia is seeking a Guesting Manager to oversee the VIP experiences of international guests attending Cityscape Global 2025. Candidates should have 3-5 years of experience in guest relations or event hospitality, with strong communication skills. You will ensure a seamless experience for high-profile attendees, coordinating logistics and providing personalized itineraries. This is an opportunity to work with a dynamic team in a fast-paced environment.

Qualifications

• Minimum 3–5 years of experience in guest relations, event hospitality, or stakeholder management.
• Experience working on high-profile or government-led events preferred.
• Fluent in English; Arabic is a plus.

Responsibilities

• Manage end-to-end experience for high-profile international guests.
• Coordinate invitations and RSVPs for confirmed guests.
• Ensure smooth check-in and logistical arrangements for guests.

Skills

Guest relations

Event hospitality

Stakeholder management

Interpersonal communication

Problem-solving

Job description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Be part of something BIG!

Building on the success of record-breaking tech eventLEAP , which grew to be the world’s largest tech event globally in terms of attendee numbers in just its second edition, and award-winning cyber-security eventBlack Hat , Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, includingCPHI ,Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition in October.

Be part of an ambitious and highly committed team, who aren’t afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

Job Description

We are seeking a highly organised and proactive Guesting Manager to manage the whole end-to-end experience of high-profile international guests, CXOs, VPs, directors and industry influencers attending Cityscape Global 2025. The role is pivotal in the attendance of these international visitors, in addition to a seamless, VIP-standard experience aligned with the event’s global stature and strategic objectives.

Key Responsibilities

• Search, contact, email, and recruit international candidates in line with guesting priorities and event strategy
• Maintain and update guest lists in coordination with programming, partnerships, and marketing teams.
• Coordinate invitations and RSVPs for confirmed guests.
• Liaise with the logistics team for visa processing and travel logistics wherever applicable
• Provide timely reports on confirmed attendees and registration status, ensuring up-to-date tracking and visibility for all key stakeholders.

On-Site Guest Experience

• Ensure guests arrive and check in smoothly, with all logistical arrangements in place.
• Support guests in attending their relevant key sessions, speaking slots, and high-level networking activations.
• Provide personalised itineraries based on their sector and country.

Post-Event Follow-Up

• Manage thank-you communications and feedback collection.
• Support in reporting and documentation of guest participation and engagement metrics.

Qualifications

Key Requirements

• Minimum 3–5 years of experience in guest relations, event hospitality, or stakeholder management
• Experience working on high-profile or government-led events preferred
• Strong interpersonal, communication, and problem-solving skills
• Ability to remain calm under pressure and manage complex, fast-paced logistics
• Fluent in English (Arabic is a plus)

Additional Information

*If eligible

We don\'t just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.