Executive Assistant

PwC Middle East; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A global professional services firm in Saudi Arabia seeks a diligent individual for a property management role. Responsibilities include managing client relationships, scheduling, and handling calls and emails for Executives. Candidates should have a preferred degree in relevant fields and possess skills in 3D Visualization and architectural design. This position is pivotal in managing portfolios effectively and ensuring smooth operational flows.

Responsibilities

• Manage financial adherence and customer diary management.
• Handle and screen calls for Executives.
• Organize local internal and external meetings.

Skills

3D Visualization

Active Listening

Architectural Design

Commercial Real Estate

Communication

Computer-Aided Design (CAD)

Education

Degrees/Field Of Study preferred

Job description

Overview

At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.

In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.

Duties and Responsibilities

• Financial: Adhere to budget.
• Customer: Diary management — extensive management of online diaries, book appointments and arrange meetings, updates as required; Ensure Executives get to meetings on time with appropriate documentation; Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available.
• Call management: Handle and screen calls for Executives; Take and pass messages to Executives in a timely manner.
• Email management: Monitor Executives’ email inboxes when they are out of the office or at meetings and take action as necessary.
• Client relationships: Maintain and build good working relationships with Executives’ clients and their assistants via phone and email communication; Assist other EAs during busy periods.
• Internal Process: Meetings — Proactive planning for meetings and follow up actions (documents, papers needed); Organise local internal and external meetings, including catering, IT requirements, etc.; Meet and greet visitors; Partner and Executive general admin; Proofread and finalize documents when required (i.e., presentations, proposals, letters); General filing; Keep Executive’s own contacts databases/business card storage up to date.
• Learning and Growth: Exercise confidentiality, discretion and personal sensitivity in all aspects of the role; Comply with PwC policies and procedures in all aspects of the role; Build network of strong working relationships both internally and externally; Assist with the organisation of PwC events as needed including dinners and outside events; Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.

Qualifications

• Minimum Years Experience Required: Not specified
• Education: Not specified
• Degrees/Field Of Study Required: Degrees/Field Of Study preferred
• Certifications: Not specified
• Optional Skills: Optional Skills include 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement (plus 24 more)
• Travel Requirements: Not Specified
• Available for Work Visa Sponsorship: No
• Government Clearance Required: No