Contract Administrator

confidential; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading project management firm in Saudi Arabia seeks a candidate for a critical role overseeing project progress, budgeting, and supplier negotiation. The position requires strong communication skills, a keen eye for detail, and proficiency in MS Office and SAP. Candidates should have the ability to manage contracts effectively and ensure compliance with all requirements. Competitive compensation and growth potential are offered.

Qualifications

• Ability to persuade others about Company Policy, Objectives, and Project Control aspects.
• Thorough understanding and working knowledge of contractual legal language.

Responsibilities

• Oversee project progress, purchasing, and budgeting.
• Prepare and control contract documentation.
• Coordinate billing and ensure compliance to contract requirements.
• Negotiate with suppliers for the best prices.

Skills

Good communication skills

Ability to prioritize and plan effectively

Attention to detail

Ability to work under pressure

Profit driven

Tools

MS Office (Word, Excel)

SAP

Job description

Role Purpose

Oversees the progress, purchasing, budgets, recording, reporting and billing of each project. The position assists with materials purchasing and supporting purchase orders and/or paperwork and maintains project and client files. Produces client billings, job records and department report for job costing, marketing reports and other information as needed for the division.

Key Accountabilities

• Prepare all contract documentation proposed by the Company. Reviews and approves or recommends denial or satisfactory alternatives for any subsequent changes proposed by client.
• Control change order process and follow up with relevant parties. Prepares change orders and proposed change order documentation acceptance and legal signatory execution, maintain change order log, timely billing and collection. Eliminate any possible dispute over any change order administration.
• Compare continuously contract documents to the Saudi Riyals amounts entered in the accounting system and resolves any deviation to Ensure that job Saudi Riyals values are neither over or under valued or reported.
• Organize and prepare billing documentation to Ensure that all contract activity is billed, that no work goes unbilled and Coordinate billing interface with facts system.
• Maintain keen awareness and provides candid feedback on customer relationship and the Client’s perceptions of the product and service being provided, to maximize Client retention.
• Control & Secure suppliers in conjunction with production staff for all products and services the project will require & Negotiate with suppliers to get the lowest possible price without creating adversarial relationships that could affect quality or on-time delivery.
• Coordinates with production and field personnel to ensure all material and supplies reach the job site as scheduled and required.
• Verify that all transaction activity invoice / Sub-Contractor’s invoice / PO/contract/ under scope base line to avoid scope creep and work slippage.
• Approve scope change request submitted from site.
• Submit lesson learned report related to closed contract to Give recommendation for new contract.
• collect, maintain & Assists in preparing all departmental documents required of staff within the department to ensure the timely and accurate completion & Maintain complete client and other departmental files; collect and catalog designs and billing information. File site plans and contract information & correspondence related to contract activity.
• Monitors compliance to contract requirements to ensure all conditions are satisfied before approval of the final invoice.

Skills

Personnel Skills:

• Ability to persuade others about Company Policy, Objectives and Project Control aspects.
• Good communication skills.
• The ability to priorities and plan effectively.
• Work under pressure and to deadlines.
• Detailed Oriented.
• Maintain a high level of confidentiality.
• Tenacity.
• Thorough understanding and working knowledge of contractual legal language.
• Profit driven – seeks ways to cut costs and improve efficiency.
• Technically competent and skilled

Professional Skills:

• Background into ISO 9001: 2000 requirements ref. data/documentation capture
• Understanding of paper handling systems, document registration, filing, numbering and archiving systems.
• MS office computer applications especially word and excel.
• Knowledge on using System Application Products (SAP).