Administrative Assistant (Tamheer)

Verve Studios; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A full-service media production studio in Jeddah is seeking a full-time Administrative Assistant Internship. The role involves supporting project management activities, coordinating teams, and maintaining project documentation. The ideal candidate will have strong organizational skills, fluency in Arabic and English, and a bachelor's degree preferred. This internship offers an opportunity to work in a creative, fast-paced environment.

Qualifications

• Experience in coordinating project activities and maintaining project documentation.
• Previous experience in the entertainment industry is a plus.

Responsibilities

• Supporting project management activities, including timeline development.
• Coordinating project activities across internal and external teams.
• Maintaining, organizing, and updating project documentation.
• Scheduling and organizing meetings and managing communications.
• Ensuring the timely completion of project deliverables.
• Liaising with team members and clients for smooth execution.

Skills

Strong organizational and time management skills

Excellent written and verbal communication skills

Proficiency in Arabic and English

Detail-oriented with strong problem-solving abilities

Comfortable in a fast-paced, creative environment

Strong interpersonal skills

Education

Bachelor's degree in a relevant field (preferred)

Tools

Project management tools and software

Job description

Company Description

Verve Studios is a full-service media production studio with expertise in commercials, social media management, and design within the entertainment industry. We deliver innovative experiences that resonate with our audience through concept-based work focusing on exposition and visual expression. Our team is dedicated to creating meaningful and impactful content that stands out in a competitive market.

Role Description

This is a full-time internship position for an Administrative Assistant, based in Jeddah.

Key Responsibilities

• Supporting project management activities, including timeline development and milestone tracking
• Coordinating project activities across internal and external teams
• Maintaining, organizing, and updating project documentation and reports
• Scheduling and organizing virtual/in-person meetings, managing communications, and taking meeting notes
• Ensuring the timely completion of project deliverables
• Liaising with team members and clients to ensure smooth project execution
• Assisting team members with various administrative and operational tasks

Qualifications

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Arabic and English is a must
• Proficiency in project management tools and software
• Experience in coordinating project activities and maintaining project documentation
• Bachelor's degree in a relevant field (preferred)
• Previous experience in the entertainment industry (a plus)

Skills & Competencies

• Detail-oriented with strong problem-solving abilities
• Comfortable in a fast-paced, creative environment
• Able to handle multiple tasks and prioritize effectively
• Strong interpersonal skills and a team-oriented mindset
• Flexible and adaptable to shifting priorities
• Proactive and eager to learn