Transportation & Operations Support (JOB ID:MCDIA1)

Inside Out; Estado de México; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A dynamic transportation company based in Mexico is seeking a Virtual Assistant to provide administrative and operational support. The candidate should have at least 2 years of experience in administrative roles, excellent English communication skills, and proficiency in QuickBooks. Responsibilities include managing emails, invoicing, bookkeeping, and coordinating with drivers and vendors. This is a full-time role requiring strong organizational skills and attention to detail.

Formación

• 2+ years of administrative or operations support experience.
• Experience with invoicing and bookkeeping is preferred.
• Strong organizational skills and attention to detail required.

Responsabilidades

• Provide administrative support including email management and document handling.
• Create and manage invoices; maintain billing accuracy.
• Perform bookkeeping tasks and reconcile accounts.

Conocimientos

Organizational skills

Multitasking

Communication (English)

Problem-solving

Herramientas

QuickBooks

Descripción del empleo

WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 English Level is required, the selected candidate will be speaking strictly in English during their whole shift.

"Please submit your resume and audio recording in English"

Job Title

Transportation & Operations Support

Job ID

MCDIA1

Industry

Transportation

Location

LATAM / PH

Job Status

Full Time

Work Schedule

9:00am to 5:00pm PST / MST (Mon - Fri) Time zone is dependent on where the owner is at the time.

Salary

$8 per hour paid bi-weekly

Target Start Date

ASAP

Role Overview

About the Client:

Our client is an entrepreneur operating two growing businesses, a transportation company and a technology company. He is currently hiring one Virtual Assistant to support his transportation business, with the potential for a future second hire to support his technology company.

About the Role:

The Virtual Assistant will provide administrative and operational support to ensure smooth daily operations across the transportation business. This role requires someone highly organized, detail-oriented, proactive, and comfortable managing time-sensitive logistics tasks.

Key Responsibilities

• Administrative Support: General admin tasks, email management, document handling, scheduling, and communication assistance.
• Invoicing & Billing: Create, update, and manage invoices; ensure accuracy of billing information.
• QuickBooks: Perform bookkeeping tasks, reconcile accounts, update financial entries, and maintain organized financial records.
• Automobile transportation Dispatch Support: Potential oversight of dispatch operations, ensuring all dispatchers have the information, documents, and resources needed to perform effectively.
• Reporting: Prepare weekly reports, summaries, and updates for management review.
• Coordination: Communicate with drivers, vendors, dispatchers, and internal stakeholders as needed.

Qualifications & Requirements

• 2+ years of administrative or operations support experience
• Experience with invoicing and bookkeeping (QuickBooks strongly preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal English communication
• Background in transportation/logistics is a plus
• Tech-savvy and able to learn new systems quickly
• Proactive problem-solver with strong attention to detail