Team Assistant

Swiss Re - Schweizerische Rückversicherungs-Gesellschaft; Xico; Híbrido; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading global reinsurance company located in Veracruz, Mexico is seeking a highly organized Team Assistant to provide crucial administrative support to its Public Sector Solutions leadership team. The ideal candidate will have strong experience in an assistant role, proficient in MS Office, and fluent in both English and Spanish. This role requires excellent attention to detail and the ability to manage multiple priorities effectively. You'll be the backbone of operations, ensuring everything runs smoothly across various functions and time zones.

Formación

• Experience in an assistant or team support role in a fast-paced environment.
• Solid knowledge of MS Office applications including Outlook, Word, and Excel.
• Proven track record in coordinating travel and managing calendars.
• Experience in processing expenses and managing invoices.
• Fluency in English and Spanish is required.

Responsabilidades

• Provide administrative support to Public Sector Solutions leaders.
• Manage calendars and schedule meetings.
• Handle travel arrangements for leaders.
• Process expense claims and manage invoices.
• Oversee logistics for team events and onboarding of new joiners.

Conocimientos

Organizational skills

Attention to detail

Problem-solving

Communication skills

Solution-oriented mindset

Fluency in Spanish

Fluency in English

Herramientas

MS Office

Microsoft Teams

Descripción del empleo

Are you a highly organized professional with exceptional attention to detail and a talent for anticipating needs before they arise?

Join our Public Sector Solutions team as a Team Assistant and become the backbone of our operations, enabling our leaders to focus on strategic initiatives while you ensure everything runs smoothly behind the scenes.

About the Role

As Team Assistant, you'll provide crucial administrative support to our Public Sector Solutions leadership team, creating order from complexity and enabling seamless operations across multiple time zones and priorities.

You'll be the go‑to person for coordination, problem‑solving, and ensuring our team functions at peak efficiency.

Key Responsibilities

• Provide professional administrative support to PSS leaders: manage calendars, schedule meetings, book rooms, arrange catering, and set up MS Teams.
• Handle travel arrangements for PSS leaders according to company policies, including bookings, visas, itineraries, and briefing materials.
• Process expense claims and manage invoices with meticulous attention to detail.
• Lead global coordination for the PSS team's participation in World Bank Spring & Fall events, managing logistics, invitations, registrations, and on‑site arrangements.
• Oversee operational onboarding for all new PSS joiners globally, coordinating access rights, distribution list inclusion, and internal tool setup.
• Manage global training logistics for the entire PSS team.
• Build and maintain strong relationships with assistants of internal stakeholders, external partners, clients, and brokers.
• Anticipate needs and proactively respond to executive requests in a timely manner.
• Prioritize competing demands and follow through to successful completion.

About the Team

Our Public Sector Solutions (PSS) team focuses on serving public sector institutions with non‑standard buying behaviors and unique needs driven by political or budgetary considerations.

We work with governments at all levels, state‑backed risk pools, export credit agencies, international organizations like the World Bank and UN, and NGOs.

As a global team with market units across the United States, Mexico & Latin America, UK & Ireland, ANZ & China, Switzerland, Canada, and Germany, you'll be part of a collaborative pool of assistants supporting the PSS team with flexibility to deliver results and balance capacity.

You'll work closely with the Executive Office Manager for Public Sector Solutions to provide comprehensive support.

About You

You thrive in fast‑paced environments where no two days are the same.

You are exceptionally organized with a keen eye for detail and take pride in anticipating needs before they arise.

You are comfortable interacting with executives and government officials while maintaining discretion and professionalism at all times.

Your communication skills are excellent, and you approach challenges with a solution‑oriented mindset.

Qualifications

• Experience in an assistant or team support role, preferably in a fast‑paced, international environment.
• Solid knowledge of MS Office, including Outlook, Microsoft Teams, Word and Excel with willingness to use AI tools.
• Proven track record in coordinating travel, managing calendars, and supporting meetings and events.
• Experience processing expenses and invoices with attention to accuracy and compliance.
• Fluency in English and Spanish (written and verbal).

Nice to Haves

• Experience working with government officials or in public sector environments.
• Additional language skills beyond English and Spanish.
• Experience with global team coordination across multiple time zones.
• Knowledge of travel and expense management systems.
• Background in event planning or conference coordination.

Our company has a hybrid work model where the expectation is that you will be in the office at least three days per week.

About Swiss Re

Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance‑based risk transfer, working to make the world more resilient.

We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime.

Combining experience with creative thinking and cutting‑edge expertise, we create new opportunities and solutions for our clients.

This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking.

We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and / or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics.

In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.

Start your career journey with Swiss Re.