Strategic Exec. A. & Program Coordinator

Zipdev; A distancia; MXN 716,000 - 1,075,000; Jornada completa

Descripción de la vacante

A growing software firm in Mexico City is looking for a Strategic Executive Assistant & Program Coordinator. This role combines executive support and program management, requiring skills in project tracking, communication management, and organizational efficiency. Ideal candidates will have 3-5 years in a similar role, proficiency in tools like ClickUp and Google Workspace, and excel in fast-paced environments. Benefits include remote work flexibility and various reimbursement programs.

Servicios

Health Care Reimbursement

Vacation: 10 business days a year

Parental Leave

Longevity Bonus

Continuous Learning Bonus

Quarterly Home Office Reimbursement

Formación

• 3-5 years as an Executive Assistant or Program Coordinator.
• Experience in a fast-paced startup environment.
• Intermediate-to-advanced Excel or Google Sheets skills.

Responsabilidades

• Manage calendars and communications for co-founders.
• Track projects and ensure deadlines are met.
• Draft weekly and monthly status reports.

Conocimientos

Project Management

Organizational skills

Data Collection

Meeting Facilitation

Administrative Experience

Public Speaking

Herramientas

ClickUp

Notion

Google Workspace

Meta Ads

Google Ads

ChatGPT

Descripción del empleo

Were looking for a Strategic Executive Assistant & Program Coordinator to work for our client we build and scale smart software and marketing solutions for our clients and for ourselves. Were a startup so we wear many hats move quickly and adapt as we grow.

This role is a mix of executive support managing calendars inboxes and communications and program coordination where youll help track projects keep everyone on the same page and make sure things get done on time. Youll be the person who keeps us organized and helps drive progress on key projects making sure leadership can stay focused on the bigger picture.

What Youll Do

Executive Support (30%)

• Keep the co-founders calendar organized and make sure meetings are scheduled prioritized and aligned with top priorities.
• Triage incoming emails and Slack messages and draft responses or updates when you can.
• Coordinate meetings from scheduling to preparing agendas to sharing notes afterward.
• Help with travel planning and logistics as needed.
• Stay informed on active projects so you can confidently handle updates and basic communications on behalf of leadership.

Program Management & Operations (70%)

• Manage our ClickUp workspace assigning tasks tracking deadlines and ensuring nothing slips through the cracks.
• Proactively keep projects moving : follow up with teammates clear roadblocks and make sure progress stays on track.
• Track the status of both internal Paragon projects and client work and share clear updates with leadership and the rest of the team.
• Draft and send weekly and monthly status reports to keep everyone informed.
• Build dashboards and reports using data from platforms like Meta Ads Google Ads and Google Analytics.
• Look for ways to make our processes more efficient and use AI tools to automate repetitive tasks where possible.
• Take ownership of small internal projects from start to finish as you grow in therole.

Tools Youll Use

• Project Management : ClickUp Notion
• Communication : Slack Google Workspace (Docs Sheets Meet)
• Marketing : Meta Ads Google Ads
• Automation / AI : ChatGPT and other productivity tools

Requirements

• 35 years as an Executive Assistant Program Coordinator or in a similar hybrid role.
• Experience supporting executives in a fast-paced startup-style environment where things move quickly and priorities can shift.
• Hands‑on experience with software development lifecycles and an understanding of key marketing operations and objectives.
• Intermediate-to-advanced Excel or Google Sheets skills (think VLOOKUPs pivot tables and building simple dashboards).

Benefits

• Work remotely Monday - Friday 40 hours a week (no weekends)
• Vacation : 10 business days a year
• Holidays : 5 National Holidays a yearCompany Holidays : 5 Company Holidays a year (Christmas Eve Christmas Day New Years Eve New Years Day Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention its REMOTE!!

One of our core values at Zipdev is Be authentic. thats why we encourage you to answer the application form in your own words; we are interested in getting to know you not a digital assistant.

Wondering how our remote environment or our payment method work Weve put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!

Key Skills

Project / Program Management,Program Management,Developmental Disabilities Experience,Organizational skills,Data Collection,Meeting Facilitation,Utilization Review,Administrative Experience,Program Development,Public Speaking,Supervising Experience,Social Work

Employment Type: Full-Time

Experience: years

Vacancy: 1