REFS Specialist/Coordinator

Novartis Farmacéutica; Victoria de Durango; Híbrido; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

Una empresa farmacéutica busca un Coordinador REFS para gestionar operaciones y servicios en instalaciones. El rol incluye supervisar proyectos, manejar contratos y presupuestos, y asegurar el cumplimiento de normativas. Buscamos un profesional con licenciatura en administración y más de 3 años de experiencia en el área, con habilidades en SAP y una mentalidad proactiva.

Formación

• Experiencia comprobada de +3 años en operaciones de instalaciones.
• Dominio de herramientas de seguimiento financiero.
• Habilidades de colaboración y gestión de múltiples partes interesadas.

Responsabilidades

• Actuar como contacto principal para entender necesidades comerciales.
• Supervisar la ejecución de proyectos y cumplimiento de contratos.
• Controlar pagos de proveedores y verificar documentación.

Conocimientos

Comunicación

Organizacional

Analítico

Proactivo

Educación

Licenciatura en Administración de Empresas o Finanzas

Herramientas

SAP

Descripción del empleo

Step into a role where your expertise in facilities and vendor management directly shapes the workplace experience. As a REFS Specialist/Coordinator, you’ll be the central point of contact for cross-site and cluster-level operations, ensuring services align with business needs and deliver exceptional value. You’ll lead projects from concept to completion, manage contracts and budgets, and drive operational excellence—all while fostering a culture of collaboration and continuous improvement. This is your opportunity to make a meaningful impact in a dynamic environment where your proactive mindset and attention to detail will be highly valued.

About the Role

#LI-Hybrid

Key Responsibilities

• Act as the primary REFS contact across sites and clusters to understand and challenge business needs.
• Oversee project execution, from engineering studies to capital equipment installation and cost control.
• Ensure vendor services meet business needs and comply with Novartis standards and service agreements.
• Manage vendor requests, contracts, and compliance documentation throughout the contract lifecycle.
• Collaborate with Procurement and internal teams to finalize and store legally compliant contracts.
• Support cost approvals and create purchase orders for day to day operations and facility projects.
• Monitor facility operations, vendor payments, and lease documentation to ensure smooth administration.
• Track utilities, manage asset records in SAP, and support HSE reporting and sub-leasing activities.

Main Requirements

• Bachelor’s degree in Business Administration or Finance.
• +3 years’ proven experience in facility operations: Purchase Orders, Forecasting, Records, Vendor and Utilities Payments, Contract management, and financial administration.
• Proficiency in SAP and financial tracking tools for budget monitoring and reporting.
• Excellent communication and organizational skills to manage correspondence and deadlines.
• Analytical mindset with attention to detail and proactive problem-solving abilities.
• Ability to collaborate across teams and manage multiple stakeholders effectively.
• Action oriented, high sense of urgency and risk management.
• English proficiency required; basic French is desirable.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

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