Executive Assistant to the Founder & CEO

Financecolombia; Ciudad de México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading data migration company is seeking a proactive Executive Assistant to support the Founder and CEO. This full-time, remote role requires strong organizational and communication skills, with responsibilities in phone management, scheduling, and CRM maintenance. Ideal candidates will have 3+ years of relevant experience and proficiency in tools like HubSpot and Microsoft Excel. The position offers flexible work from anywhere with potential performance bonuses.

Servicios

Opportunity to work remotely from anywhere

Learning and development opportunities

Potential Performance Bonuses

PTO

HMO after 3 months

Formación

• 3+ years of experience as an Executive Assistant or similar role.
• Proficient in CRM data entry and management.
• Strong experience in scheduling and communication.

Responsabilidades

• Handle incoming calls and manage call logs.
• Organize and schedule meetings for the executive.
• Oversee email management and inbox triage.
• Update and maintain CRM systems.

Conocimientos

Task delegation

Calendar coordination

Phone and email management

Organizational skills

Problem-solving

Communication skills

Herramientas

HubSpot

Microsoft Excel

Trello

NetSuite

Descripción del empleo

We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the data migration industry. This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands.

As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with administrative tasks to optimize the executive’s time and productivity. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.

Job Title: Full-Time Executive Assistant

Location: Remote

Job Type: Full-Time

Salary: $1,300- $1,700 per month (based on experience)

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
• 3+ years of experience with NetSuite
• Strong experience in phone and email management, calendar coordination, and CRM data entry.
• Proficient in HubSpot, Trello, or similar CRM and project management tools.
• Proficient in Microsoft Excel, including data analysis, reporting, and spreadsheet management.
• Excellent written and verbal communication skills.
• Ability to take initiative, solve problems independently, and implement efficient workflows.
• Strong organizational and time management skills.
• Familiarity with basic bookkeeping and reporting
• Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

Key Responsibilities

• Phone & Call Management: Handle incoming calls, ensure timely responses, and manage call logs.
• Scheduling & Calendar Management: Organize and schedule meetings and keep the executive informed of upcoming appointments.
• Email & Communication Management: Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
• CRM Management: Update and maintain HubSpot.
• Administrative Support: Assist with document organization, mail management, and basic reporting.
• Process Optimization: Help establish efficient workflows and implement best practices for managing executive responsibilities.
• Project Coordination: Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months