Bilingual Executive Assistant

Impact Advisors Mexico; Xico; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A consultancy firm in Veracruz is looking for an experienced Executive Assistant to provide critical support to leadership by managing meetings, calendars, and travel logistics. The ideal candidate will demonstrate strong organizational skills and effective communication abilities, essential for coordinating both virtual and in-person events. This full-time role offers a salary range of MXN $19 – $25 monthly based on experience, and fosters a positive and autonomous workplace culture.

Formación

• At least 1 year of experience as an Executive Assistant supporting leadership teams.
• Strong organizational skills to manage multiple calendars and travel logistics.
• Ability to communicate effectively with all levels of leadership.

Responsabilidades

• Coordinate virtual and in-person meetings for leadership.
• Manage calendars and travel arrangements effectively.
• Draft and edit executive and client communications.
• Monitor workflow efficiency and administrative records.
• Assist in creating and editing presentations and reports.

Conocimientos

Advanced Excel skills

Proficient computer skills

Social media content creation

Drafting and editing communications

Effective communication

Event coordination

Descripción del empleo

About Us

Impact Advisors, LLC is a nationally recognized healthcare management consulting firm delivering Best in KLAS® advisory, implementation, and optimization services.

We are committed to exceeding client expectations and are proud to be a trusted partner to many of the nation's leading healthcare organizations.

Our mission to drive patient-centered, value-driven outcomes has earned us prestigious industry accolades.

Position Summary

To learn more, visit Overview.

As an Executive Assistant on our Managed Services team, you will provide critical support to leadership by coordinating virtual and in-person meetings, managing calendars, handling travel arrangements, and overseeing team events such as conferences, seminars, and interviews.

You will serve as a central communication hub, ensuring leadership delivers impactful and concise messages to both the team and clients.

The Executive Assistant is responsible for enabling leadership efficiency, maintaining organized workflows, and supporting operational and client-focused activities.

This role requires strong organization, communication skills, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

• Coordinate virtual and in-person meetings for leadership.
• Manage shifting calendars and travel arrangements.
• Draft, edit, and manage executive and client communications.
• Monitor employees' start times, productivity, and workflow efficiency.
• Assist with creating and editing social media content, presentations, and videos.
• Maintain accurate administrative records, reports, and performance data.
• Serve as a central point of communication for the Managed Services team.

Competency Areas

Technical Skills / Subject Matter Expertise: Advanced Excel skills for data organization and reporting; fast and proficient computer skills across multiple systems; skilled in social media content creation and video/presentation editing; drafts and edits executive documents and client communications accurately; manages administrative and office tasks efficiently and on time.

Client Services: Communicates professionally with clients and internal teams; understands the impact of timely and accurate communication on client outcomes; maintains discretion and confidentiality with sensitive information.

People: Coordinates with team members respectfully and effectively; participates in team events and meetings punctually; accepts feedback constructively and engages in self-development.

Firm: Supports Impact Advisors' mission, values, and professional standards; follows company policies and contributes to a positive, compliant work environment; communicates via official channels and escalates issues appropriately.

About You

Experienced Executive Assistant with at least 1 year supporting leadership teams.

Strong organizer able to manage multiple calendars and travel logistics.

Eloquent communicator, capable of interacting with all levels of leadership.

Skilled in drafting and editing executive documents and client communications.

Capable of coordinating both virtual and in-office events and interviews.

Passionate about making a positive impact as a central team member.

Able to work from our Mexico City office, typically Monday to Friday, 8:00 a.m. – 5:00 p.m.

Compensation

Salary range : MXN $19 – $25, per month, based on experience, skills, and certifications.

People and Culture

We foster a caring, fun, honest, and autonomous environment.

Our mission to create a Positive Impact drives innovation and high-value services for our clients.

Equal Opportunity

Impact Advisors is committed to diversity, equity, and inclusion and provides equal opportunities to all employees and applicants without regard to protected categories under federal, state, or local law.

Details

Seniority level: Mid-Senior level.

Employment type: Full-time.

Job function: Administrative.

Industries: IT Services and IT Consulting.