Asistente de Dirección

Kelly Services; Ciudad de México; Presencial; MXN 30,000 - 45,000; Jornada completa

Descripción de la vacante

A leading staffing agency in Ciudad de México is seeking a highly skilled Personal Assistant to manage executive calendars and business travel arrangements. Ideal candidates will have at least 5 years of experience in multinational companies, exceptional organizational skills, and a strong command of English. Responsibilities include event planning, preparation of meeting minutes, and management of confidential information, ensuring a high level of professionalism throughout.

Formación

• Minimum of 5 years of experience working in multinational companies with international communication.
• Minimum of 5 years of experience working in the financial sector.
• At least 5 years of experience managing executive calendars, events, and executive-level presentations.

Responsabilidades

• Manage executive calendars and ensure timely follow-ups.
• Plan and coordinate events including business travel arrangements.
• Handle highly confidential information with professionalism.

Conocimientos

Executive calendar management

Preparation of meeting minutes

Strong interpersonal skills

Advanced English level

Excellent organizational abilities

Proactive mindset

Educación

Bachelors degree in Administration, Business, or a related field

Herramientas

ERP systems (SAP preferred)

Descripción del empleo

Personal Assistant

We are seeking a highly skilled Personal Assistant to ensure effective time optimization, seamless agenda coordination, smooth communication across multiple business areas, and timely execution of strategic activities. The Personal Assistant will act as a key partner in facilitating decision‑making and supporting the achievement of corporate objectives, while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Executive calendar management.
• Preparation of meeting minutes.
• Follow‑up on open action items with multiple business areas.
• Event planning and coordination.
• Management of business travel arrangements and travel expense reports.
• Handling of highly confidential information.
• Creation of business reports and consolidation of company information.
• Development of executive presentations in PowerPoint.
• Use of ERP systems for requisition creation (SAP preferred).
• Organization, documentation, and minute‑taking for local and regional board meetings.
• Follow‑up on local and regional pending matters.
• Coordination of executive security personnel

Requirements

• Bachelors degree in Administration, Business, or a related field.
• Minimum of 5 years of experience working in multinational companies with international communication.
• Minimum of 5 years of experience working in the financial sector.
• At least 5 years of experience managing executive calendars, events, and executive‑level presentations.
• Experience with ERP systems (SAP preferred).
• Advanced English level (mandatory).
• Excellent organizational and prioritization abilities.
• Strong interpersonal skills, with the ability to interact with internal and external stakeholders.
• Proactive mindset.
• Formal business attire.

Working Hours

• Monday to Friday, 9:00 a.m. to 6:30 p.m.