Senior Executive Business Administrator, CPO

GitLab; Remote; IDR 1.184.633.000 - 1.523.101.000; Full time

Job summary

A leading open-core software company is seeking a Senior Executive Business Administrator to support the Chief People Officer. This position involves managing complex calendars, transforming meeting topics into clear agendas, and facilitating communications across teams. The ideal candidate has experience in fast-paced environments, proficiency with tools like Google Workspace, and strong organizational skills. This role is designed for driven individuals who can thrive in remote work settings.

Qualifications

• Experience supporting senior executives in complex environments.
• Background managing executive calendars and travel.
• Proficiency in modern communication tools and automated tasks.

Responsibilities

• Support the Chief People Officer by managing operations.
• Transform meetings into clear agendas and brief materials.
• Coordinate travel logistics and handle expenses.

Skills

Proactive organization

Clear communication

Event coordination

Experience in fast-paced environments

AI tools competency

Tools

Google Workspace

Zoom

Slack

Navan

Job description

Senior Executive Business Administrator, CPO

Remote, Canada; Remote, US

GitLab is an open-core software company that develops the most comprehensive AI-powered DevSecOps Platform, used by more than 100,000 organizations. Our mission is to enable everyone to contribute to and co-create the software that powers our world. When everyone can contribute, consumers become contributors, significantly accelerating human progress. Our platform unites teams and organizations, breaking down barriers and redefining what's possible in software development.

The same principles built into our products are reflected in how our team works: we embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact. GitLab is where careers accelerate, innovation flourishes, and every voice is valued. Our high-performance culture is driven by our values and continuous knowledge exchange, enabling our team members to reach their full potential while collaborating with industry leaders to solve complex problems.

An overview of this role

As a Senior Executive Business Administrator, you’ll be a trusted partner to GitLab’s Chief People Officer, ensuring their time, information, and priorities are aligned to what matters most for GitLab’s People Group outcomes. You’ll manage complex calendars, orchestrate end‑to‑end travel and events, and turn high‑level ideas and meeting topics into clear agendas, materials, and follow‑through so the executive and their teams can stay focused on impact. You’ll use tools like Google Workspace, Slack, Zoom, Navan, GitLab, and AI solutions every day to streamline workflows, anticipate needs, and keep work moving smoothly across the People Group, and their cross‑functional partners in a fast‑paced, public‑company environment.

You’ll collaborate closely with other Executive Business Administrators, People Operations, IT, and leaders across GitLab to maintain clear communication, track deliverables across organizational boundaries, and support hiring and onboarding activities. In your first year, you’ll be expected to build strong, trust‑based relationships, bring structure and calm to ambiguity, proactively flag risks and opportunities, and contribute to the broader EBA community through shared practices and coverage.

What You’ll Do

• Support and work closely with GitLab’s Chief People Officer by anticipating needs, owning day‑to‑day operations, and ensuring priorities are executed smoothly.
• Manage complex calendars by vetting, prioritizing, and recommending meetings in line with GitLab meeting norms, while monitoring and resolving conflicts in advance.
• Transform high‑level meeting descriptions and content links into clear, comprehensive agendas and briefing materials to ensure CPO preparedness for all internal and external meetings.
• Maintain frequent communication and structured check‑ins with the CPO, proactively flagging items that need attention and tracking expectations and deliverables from functional peers.
• Monitor and maintain visibility into team progress by overseeing updates to agendas, trackers, and documentation, and supporting departmental reporting through formatted materials, reminders, and walkthroughs.
• Use AI tools extensively to automate routine tasks, synthesize information from multiple sources, and improve the quality and speed of decision support for the CPO.
• Coordinate end‑to‑end travel logistics, including transportation, accommodations, documentation, and security needs, while processing expenses and reimbursements in a timely, accurate manner.
• Partner with People Operations, IT, and other cross‑functional partners to resolve logistical needs, support full‑cycle recruiting and onboarding, and plan and execute virtual and in‑person events, off‑sites, and team activities.
• Contribute to the broader Executive Business Administrator community by building strong cross‑functional relationships, sharing best practices, providing coverage for other EBAs, and participating in team initiatives.

What You’ll Bring

• Experience supporting senior executives in complex, fast‑paced environments, ideally including C‑level leadership in People / HR organizations.
• Background managing executive calendars, travel, and expenses across time zones, with the ability to anticipate needs and manage competing priorities with minimal direction.
• Proficiency with Google Workspace, Zoom, Slack, Navan (or similar expense platforms), and comfort using AI tools to automate tasks and synthesize information.
• Experience coordinating cross‑functional work, ensuring deliverables are tracked across teams, and compiling information from multiple sources for executive decision‑making.
• Skill in end‑to‑end event and meeting coordination, including agendas, materials, logistics, vendor communication, and tracking action items.
• Experience supporting recruiting activities and onboarding, including scheduling interviews, coordinating with hiring teams, and facilitating new hire setup.
• Clear, concise written and verbal communication skills, with the ability to interact autonomously with internal and external partners while maintaining strict confidentiality.
• Approach that is proactive, organized, and collaborative, with the ability to work independently in a remote, dynamic environment and openness to varied backgrounds and transferable skills.

About the team

The Senior Executive Business Administrator joins GitLab’s global Executive Business Administrator team, a distributed group that partners closely with members of the executive group and their direct reports to keep priorities, communication, and logistics running smoothly. The team supports executives across time zones through asynchronous collaboration, shared workflows, and consistent meeting norms, with a focus on calendar strategy, meeting preparation, departmental reporting, travel, and key cross‑functional initiatives. You’ll work most closely with the Chief People Officer and other EBAs to ensure visibility into priorities, help connect information across People Group and other functions, and contribute to team‑wide projects that improve how EBAs support GitLab’s leadership.

Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. If you’re excited about this role, please apply and allow our recruiters to assess your application.

Country Hiring Guidelines

GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location‑based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

Equal Employment Opportunity

GitLab is proud to be an equal‑opportunity workplace and is an affirmative action employer. GitLab’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics. See GitLab’s EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know during the recruiting process.