Purchasing Staff

Pesona Lounge Ubud; Ubud; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A dining establishment in Bali is seeking a detail-oriented and reliable Purchasing Staff to manage supplier orders and ensure smooth operations. This role requires at least 1 year of experience in purchasing and excellent organizational skills. The ideal candidate will communicate effectively across teams and manage multiple orders efficiently. Opportunities for growth and training are available.

Benefits

Opportunities for growth

Supportive team environment

Training and development in purchasing

Qualifications

• Minimum 1 year experience in purchasing or administrative work, preferably in F&B.
• Ability to handle multiple orders and deadlines simultaneously.
• Experience with basic financial or cost-control reporting.

Responsibilities

• Create and manage Purchase Orders (POs) based on requests.
• Place orders with suppliers and monitor delivery timelines.
• Coordinate with the Finance Team for invoice verification.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

Google Sheets

Microsoft Excel

Job description

Pesona Lounge Ubud is looking for a detail-oriented and reliable Purchasing Staff to support our daily restaurant operations. This role is responsible for managing supplier orders, maintaining accurate records, and ensuring smooth coordination between the kitchen, operations, and finance teams.

Requirements

• Minimum 1 year experience in purchasing, procurement, or administrative work (F&B industry preferred)
• Strong attention to detail and organizational skills
• Familiar with Google Sheets or Microsoft Excel
• Able to communicate clearly with suppliers and internal teams
• Experience with basic financial or cost-control reporting
• Honest, reliable, and able to follow structured procedures
• Ability to handle multiple orders and deadlines simultaneously

Key Responsibilities

• Create and manage Purchase Orders (POs) based on kitchen and bar requests
• Place orders with suppliers and monitor delivery timelines
• Check and verify deliveries (quantity, quality, expiry, pricing)
• Maintain accurate records of purchases, invoices, and delivery notes
• Input and update all purchasing data in the system
• Prepare and submit monthly purchasing and financial reports
• Coordinate with the Finance Team for invoice verification and payments
• Work closely with the Kitchen and Operations Teams to ensure smooth daily workflow

What We Offer

• Opportunities for growth within a dynamic hospitality group
• Supportive team environment
• Training and development in purchasing, cost control, and operational systems