Personal Assistant / Secretary (for CEO)

PT Good Sale Tech; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A technology firm in Indonesia is looking for a proactive Personal Assistant to support the CEO. The ideal candidate will manage the CEO’s schedule, arrange travel, and handle communications in both English and Bahasa Indonesia. Applicants should have 2-3 years of experience in a similar role, strong organizational skills, and fluency in English. This role may require working beyond standard hours and offers a dynamic opportunity in a supportive environment.

Qualifications

• 2-3 years of experience as Secretary, Executive Assistant, or Personal Assistant.
• Fluent in English; Mandarin is a plus.
• Strong experience in international travel arrangement.

Responsibilities

• Manage the CEO’s daily calendar, appointments, and meeting schedules.
• Arrange domestic and international travel (flights, hotels, visas).
• Coordinate meetings with internal teams and external stakeholders.

Skills

Fluent in English

Strong organizational skills

Attention to detail

Interpersonal skills

Microsoft Office proficiency

Job description

Personal Assistant / Secretary (for CEO)

We are seeking a highly organized, discreet, and proactive Secretary to the CEO to support daily executive, administrative, and coordination needs. This position required to have strong communication skills, professionalism, and the ability to manage cross-border arrangements.

Responsibilities

• Manage the CEO’s daily calendar, appointments, and meeting schedules
• Arrange domestic and international travel (flights, hotels, visas, itineraries)
• Coordinate meetings with internal teams, regional offices, and external stakeholders
• Handle communication (emails, calls, messages) in Bahasa Indonesia and English
• Prepare meeting agendas, presentations, documents, and minutes
• Ensure follow-up on action items and timely completion of tasks
• Maintain and organize confidential files, records, and company documents
• Support CEO in project coordination, report preparation, and basic research
• Assist in event and business trip logistics
• Handle expense reports and reimbursements
• Perform general administrative duties to ensure smooth day‑to‑day operations

Requirements

• 2-3 years of experience as Secretary, Executive Assistant, and Personal Assistant
• Fluent in English (spoken & written); Mandarin is a plus
• Strong experience in international travel arrangement (flights, hotels, visa application, itinerary planning)
• Excellent organizational and time‑management skills
• Strong attention to detail and ability to handle multiple priorities
• Professional, discreet, and able to maintain confidentiality
• Strong interpersonal skills and comfortable interacting with senior‑level stakeholders
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and digital communication tools
• Ability to work independently, anticipate needs, and follow through
• Willing to work beyond standard office hours when needed
• Well‑groomed and professional appearance
• Preferably have experience in marketing and public relation and work closely with KOL and Celebrity

Preferred Qualifications (Nice to Have)

• Prior experience supporting C‑level executives
• Familiarity with multinational or cross‑cultural environments
• Strong coordination and follow‑through skills
• Experience handling travel for expatriate or foreign leaders

Questions for Applicants

Which of the following types of qualifications do you have?

How many years' experience do you have as a Personal Secretary?

How would you rate your English language skills?

Which of the following languages are you fluent in?

Which of the following Microsoft Office products are you experienced with?

Do you have experience in an administration role?