personal assistant

PT EIGHT WONDERS PROPERTY GROUP; Provinsi Bali; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A property management company in Bali is seeking an experienced Executive Personal Assistant to support its executive team. The role involves managing schedules, coordinating communications, and ensuring efficient office operations. Ideal candidates will have a bachelor's degree, at least 3 years of relevant experience, and strong multitasking abilities. Proficiency in Microsoft Office Suite is essential. This position offers a dynamic work environment and opportunities to grow within the organization.

Qualifications

• Minimum of 3 years of experience as an executive assistant or in a similar role.
• Experience supporting senior-level executives.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Maintain and manage the executive’s calendar.
• Serve as the primary contact between the executive and stakeholders.
• Organize and prepare materials for meetings.
• Assist in tracking and managing projects.
• Handle sensitive information with discretion.

Skills

Multitasking

Communication skills

Organizational skills

Discretion and confidentiality

Microsoft Office Suite proficiency

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Personal Assistant to support our executive team. This key role will involve managing schedules, coordinating communications, and ensuring the smooth operation of the executive office. The ideal candidate will possess exceptional multitasking abilities, outstanding communication skills, and a keen attention to detail.

Key Responsibilities:

Schedule Management: Maintain and manage the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.

Communication: Serve as the primary point of contact between the executive and internal/external stakeholders. Screen and prioritize phone calls, emails, and other forms of correspondence.

Meeting Coordination: Organize and prepare materials for meetings, including agendas, minutes, and action items, ensuring all necessary logistics are in place.

Task Management: Assist in tracking and managing projects and initiatives, ensuring timely follow-up and execution of tasks.

Research & Documentation: Conduct research as needed and prepare reports, presentations, and other documents to support executive decision-making.

Confidentiality: Handle sensitive information with discretion and confidentiality, maintaining the highest level of professionalism.

Administrative Support: Assist with day-to-day administrative tasks, such as expense reporting, purchasing supplies, and maintaining office organization.

Qualifications:

Education: Bachelor’s degree in business administration, management, or related field preferred.

Experience: Minimum of 3 years of experience as an executive assistant or in a similar role, preferably supporting senior-level executives.

Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Excellent verbal and written communication skills.

Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.

High level of discretion and confidentiality.

Ability to work independently and collaboratively within a team.

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as a personal assistant?

Which of the following Microsoft Office products are you experienced with?

Do you have experience in an administration role?

How many years of project management experience do you have?

Which of the following languages are you fluent in?

Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)