Personal Assistant

TLab; Jakarta Selatan; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A prominent organization in Jakarta is seeking an experienced Secretary to manage the agenda and activities of the Commissioners. The ideal candidate will have at least 3 years of experience, a Bachelor's degree, and strong communication skills. Responsibilities include scheduling meetings, preparing reports, and ensuring compliance with regulations. The role demands professionalism and the ability to work under pressure, offering an opportunity to support senior leadership in a dynamic environment.

Qualifications

• Minimum of 3 years of experience as a Secretary.
• Maintaining the company's image through a polite and professional demeanor and appearance.
• Able to work under pressure and with deadlines.

Responsibilities

• Prepare and organize the work agenda and activities of the Commissioners.
• Schedule internal and external meetings.
• Arrange travel arrangements and logistical needs for the Commissioners.

Skills

Good communication skills

Good English skills

Proficient in MS Office and Google Workspace

High integrity

Agile and responsive

Education

Bachelor's degree in any major (preferably Business Administration)

Job description

Responsibilities

• Prepare and organize the work agenda and activities of the Commissioners.
• Schedule internal and external meetings, including those with the Board of Directors, shareholders, business partners, and regulators.
• Arrange travel arrangements and logistical needs for the Commissioners.
• Create, store, and manage archives and important documents related to the Commissioners' activities.
• Prepare minutes of Commissioners' meetings, General Meetings of Shareholders (GMS), and meetings with the Board of Directors.
• Prepare reports on the Commissioners' routine activities and prepare supporting documents for decisions.
• Serve as a liaison between the Commissioners and the Board of Directors, management, shareholders, and external parties.
• Convey information, decisions, and directions to the Commissioners in a timely, clear, and confidential manner.
• Foster professional working relationships with business partners, the government, and regulators.
• Assist the Commissioners in ensuring compliance with company regulations, laws, and Good Corporate Governance (GCG).
• Support the preparation of presentation materials, annual reports, and official documents required for the supervisory function.
• Ensure the confidentiality of all documents, communications, and strategic company data.
• Manage access to information related to the Commissioners in a professional manner and in accordance with company security standards.
• Coordinate with the Corporate Secretary, Legal, and Management departments to ensure the smooth administration of the Commissioners' work.
• Assist in the preparation of reports or documents required for audits, compliance, or regulatory purposes.
• Ensure that all Commissioners' work needs (administration, documents, communications) are available on time.
• Responsible for managing petty cash for the Commissioners' needs.

Requirements

• Minimum Bachelor's degree in any major (preferably Business Administration) with a GPA of 3.00.
• Minimum of 3 years of experience as a Secretary.
• Good communication skills.
• Good English skills.
• Proficient in MS Office and Google Workspace.
• Maintaining the company's image through a polite and professional demeanor and appearance.
• Able to work under pressure and with deadlines.
• High integrity and maintaining confidentiality of information.
• Agile, alert, and responsive, disciplined, and able to work independently and in a team.
• Knowledge of IT (Point Plus).