OPERATIONS ADMIN CLERK

Express Mission Sdn. Bhd.; Bandar; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A regional logistics company in Aceh, Indonesia, is seeking an Administrative Support Executive to manage Purchase Requisition processing, general administrative tasks, vendor liaison, and documentation compliance. Candidates should possess at least an SPM qualification and be proficient in English and Bahasa Malaysia. Strong attention to detail and ability to work both independently and in a team are essential. This role is crucial for ensuring the smooth operation of departmental activities.

Qualifications

• Ability to work independently and as part of a team.
• Any working experiences will be an added advantage.

Responsibilities

• Provide administrative support for Purchase Requisition processing.
• Handle general administrative tasks including data entry and filing.
• Prepare and track Purchase Requisitions and monitor delivery.
• Assist in GRN creation and update inventory records.
• Liaise with vendors for quotations and delivery matters.

Skills

Attention to detail

Proficient in Microsoft Office

Communication in English

Team collaboration

Education

SPM/Higher Secondary/STPM/'A' Level/Pre-U

Job description

Provide administrative support for Purchase Requisition (PR) processing, claims administration, ISO documentation, tender assistance, and operations and maintenance documentation as required.

Handle general administrative tasks including data entry, filing, document preparation, record keeping, and assisting with petty cash and claims.

Prepare and track Purchase Requisitions (PR), request and compare supplier quotations, coordinate with Procurement for PO issuance, and monitor delivery of goods/services.

Assist in GRN creation, match PO, DO–Invoice, and update inventory records for tools, spare parts, and consumables, including support for stock checks.

Maintain updated records of equipment usage, genset service schedules, and movement of tools/spare parts, while coordinating with other internal departments when needed.

Ensure all documents and processes comply with SOP/ISO requirements, assist with audit preparation, and highlight any gaps or missing documentation to the Head of Department.

Liaise with vendors for quotations and delivery matters, and communicate with internal teams (Sales, Projects, Finance, HR) to support smooth departmental operations.

Job Requirements

Any working experiences will be added advantage.

Candidates must possess at least a SPM/Higher Secondary/STPM/"A" Level/Pre-U, and in any field.

Able to communicate in English, Bahasa Malaysia.

Proficient in using Microsoft Office suite (Word, Excel)

Attention to detail and a commitment to providing high-quality work

Ability to work independently and as part of a team