Marketing Project Admin

MANUSA; Kota Bandung; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading project management firm in Indonesia is seeking an experienced professional to manage project documents and prepare quotations. This role requires at least 2 years of experience in project or administrative roles, proficiency in Microsoft Office and Google Workspace, and strong organizational skills. The candidate will create project reports, assist with financial administration, and coordinate communications between stakeholders. Good communication and attention to detail are essential for success in this position.

Qualifications

• Minimum 2 years of experience in project or administrative roles.
• Proficient in preparing quotations, reports, and managing project documentation.
• Able to work under deadlines and manage multiple tasks.

Responsibilities

• Manage and organize all project documents, ensuring files are updated and accurate.
• Prepare quotations based on project needs and internal requests.
• Support the creation of project documents such as briefs, timelines, and statements of work.
• Create regular project progress reports and monitor deliverables.
• Assist with basic project financial administration.

Skills

Microsoft Office

Google Workspace

Organizational skills

Communication skills

Attention to detail

Education

Minimum S1 in Business Administration, Management, or related fields

Job description

Responsibilities

• Manage and organize all project documents, ensuring files are updated, accurate, and easy to access.
• Prepare quotations based on project needs and internal requests, ensuring all details meet company standards.
• Support the creation of project documents such as briefs, timelines, and statements of work.
• Create regular project progress reports (daily/weekly/monthly) and monitor deliverables and timelines.
• Assist with basic project financial administration, including cost recap and payment submissions.
• Coordinate communication between internal teams, vendors, and clients for administrative needs.
• Schedule project meetings and prepare meeting notes.
• Provide general administrative support to Project Managers and other project leads.

Requirements

• Minimum S1 in Business Administration, Management, or related fields.
• Proficient in Microsoft Office and Google Workspace.
• Experience in preparing quotations, reports, and managing project documentation.
• Meticulous, strong attention to detail and good organizational skills.
• Good communication skills and ability to coordinate with multiple stakeholders.
• Able to work under deadlines and manage multiple tasks.
• Proactive, disciplined, and able to work both independently and as part of a team.
• Minimum 2 year of experience in project or administrative roles.