GA & Formalities Officer

Pengiklan Anonim; Jakarta Utara; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A leading multinational company in Jakarta is looking for an organized GA & Formalities Officer to manage expatriate-related tasks and ensure compliance with regulations. You will coordinate visa applications, liaise with government authorities, and oversee office management duties. The ideal candidate should have at least 3 years of experience in a similar role, excellent English skills, and a strong understanding of Indonesia's expatriate regulations. This is a full-time position that offers opportunities for growth and professional development.

Qualifications

• Minimum 3 years of experience in expatriate administration or general affairs.
• Strong understanding of expatriate regulations in Indonesia.
• Fluency in English is a must.

Responsibilities

• Coordinate expatriate-related administrative tasks including visa applications.
• Ensure compliance with labor and immigration laws.
• Liaise with government authorities on relevant matters.

Skills

Organizational skills

Strong understanding of expatriate regulations

Excellent communication

Proficient in Microsoft Office

Fluency in English

Job description

Overview

We are seeking an organized GA & Formalities Officer to join our dynamic team in Jakarta. In this full-time position, you will be responsible for providing comprehensive general affairs and expatriate administrative support, ensuring seamless operations and compliance with relevant regulations.

Responsibilities

• Coordinate, manage and renewal all expatriate-related administrative tasks, including visa/work permit applications and renewals (RPTKA, IMTA, VITAS, KITAS, MERP, STM, and SKTT).
• Work closely with external legal agents and ensure compliance with relevant labor and immigration laws.
• Liaising with government authorities such as Ministry of Manpower, Immigration Office, Police Department, and Civil Registry.
• Oversee general office management duties such as purchasing office & pantry supplies, and managing vendor relationships (cleaning service, security, building management).
• Monitor and coordinate the maintenance of office facilities (electricity, AC, vehicles, etc.).
• Arrange business travel and accommodation for employees.
• Manage office asset documentation and inventory control.
• Assist in organizing internal events and company-wide functions.
• Organize and maintain comprehensive filing systems, both physical and digital, to ensure efficient document management.

Qualifications

• Minimum 3 years of experience in a similar general affairs or expatriate administration role, preferably in a multinational or professional services environment.
• Strong understanding of expatriate regulations in Indonesia.
• Fluency in English (both written and spoken) is a must.
• Proficient in Microsoft Office suite, with excellent data entry and administrative skills.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with internal and external stakeholders.
• Meticulous attention to detail and a proactive, problem-solving mindset.
• Comfortable with manual and automation administration process.