Executive Assistant

PT. Mondooli Group Indonesia; Provinsi Bali; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in Indonesia seeks an experienced administrator to support the senior leadership team. Key responsibilities include managing schedules, coordinating travel, and maintaining confidentiality. The ideal candidate possesses strong organizational and communication skills, with a keen attention to detail. Proficiency in office software and booking platforms is essential. This role offers opportunities for professional growth in a dynamic environment.

Qualifications

• Proven experience in an administrative role, reporting directly to senior leadership team.
• Excellent attention to detail, accuracy and multitasking skills.
• Ability to conduct domestic travel as needed.

Responsibilities

• Managing senior leadership team calendars and schedules.
• Coordinating travel and logistics for business trips.
• Serving as the liaison between senior leadership and partners.

Skills

Strong time-management

Excellent written communication

Proficiency with office productivity tools

Attention to detail

Ability to maintain confidentiality

Friendly personality

Job description

Responsibilities

• Managing senior leadership team calendars and schedules
• Answering or screening emails, calls and in-person appointments
• Coordinating travel and logistics for business trips, including booking travel, and preparing itineraries
• Managing documents and confidential information with appropriate discretion
• Serving as the liaison between senior leadership and internal/external partners
• Assisting with tasks as required from the senior leadership team

Work Experience and Skills

• Proven experience in an administrative role, reporting directly to senior leadership team
• Strong time-management skills and an ability to organize and coordinate multiple concurrent tasks
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Proficiency with booking platforms such as flight, hotels, restaurants, etc
• Ability to maintain confidentiality of information related to the company and its employees
• Friendly and professional personality
• Excellent attention to detail, accuracy and multitasking skills
• Excellent written and verbal communication skills
• Able to be proactive and operate with minimal guidance
• Ability to travel domestically from time to time