Executive Assistant

SoftwareSeni; Kota Yogyakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading software company in Yogyakarta is looking for an Executive Assistant to provide comprehensive support to the executive team. The ideal candidate should possess a Bachelor's degree in a relevant field and have at least 2 years of experience as a Personal Assistant or Executive Assistant. Proficiency in Microsoft Office and strong English communication skills are essential. The role involves managing schedules, coordinating meetings, and handling confidential information in a fast-paced environment.

Qualifications

• Minimum of 2 years of experience as a Personal Assistant or Executive Assistant.
• Proven experience managing executive schedules and handling confidential correspondence.
• Ability to prepare reports and presentations.

Responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Prepare and organize meetings, including agendas and minutes.
• Handle confidential documents and correspondence discreetly.

Skills

Proficiency in Microsoft Office Suite

Excellent time management

Strong written and spoken English skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Google Workspace

Job description

We’re looking for an Executive Assistant who can provide comprehensive support to our executive team, someone who’s proactive, organized, and able to handle multiple priorities while keeping everything running smoothly behind the scenes.

Requirements

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Minimum of 2 years of experience as a Personal Assistant (PA) or Executive Assistant supporting senior management or executives.
• Proven experience managing executive schedules, handling confidential correspondence, and coordinating meetings or travel arrangements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience handling financial data in compliance with regulations and privacy standards.
• Excellent time management and coordination skills, able to handle multiple priorities in a fast‑paced environment.
• Ability to prepare reports, meeting minutes, and presentations.
• Willingness to work flexible hours when required to support executive needs.
• Having additional training or certification in administration, project coordination, or business communication would be a plus.
• Strong written and spoken English skills.
• Willing to do onsite work at our Yogyakarta office.

Responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Prepare and organize meetings, including agendas, minutes, and follow‑up actions.
• Handle confidential documents, correspondence, and information with discretion.
• Support day‑to‑day administrative and operational tasks for executives.
• Coordinate communication between internal teams, clients, and external partners.
• Prepare reports, presentations, and other executive materials as needed.
• Assist with financial data handling, reimbursements, and compliance documentation.
• Monitor and manage project timelines or deliverables assigned by executives.
• Anticipate the needs of the executives and provide proactive solutions.
• Maintain professionalism in all interactions while representing the company.

⚠️ Note: This position requires fluency in English, as most communication will be conducted in English.

If you’re confident (or eager to grow) in using English at work, this position could be a great fit.

Disclaimer

By submitting your application, you consent to PT Software Services Indonesia collecting and processing your personal information solely for recruitment purposes.